Junior Administrative Assistant

📢 We’re Hiring: Junior Administrator (Entry-Level)

Full time

📍Mont-Saint Guibert or Vilvoorde

🔍 What You’ll Do

• Manage and follow up on access requests for secure tools, platforms, and client environments, ensuring accurate user data and permissions.
• Support users with operational procedures (VPN, passwords, platform access) and escalate technical issues when needed.
• Maintain consortium member information and handle large volumes of access and user-rights data.
• Extract and analyze data from systems (SharePoint, Moodle, JIRA) to produce regular operational and financial reports.
• Support financial processes including Excel-based analysis, timesheet tracking, and preparation of monthly/quarterly reporting.
• Collaborate with delivery managers, finance teams, and stakeholders, ensuring clear communication, compliance, and data accuracy.

💡 What We’re Looking For

• Ability to adapt quickly to requests, whether they come from the client or from users, and to find practical solutions.
• Proactive communication: ensuring that all relevant stakeholders are informed when a request concerns them, which helps maintain transparency and collaboration across the Consortium.
• Strong autonomy and resourcefulness, with the ability to navigate any environment in order to support users and document relevant information in a centralized space.
• Willingness and capacity to learn new concepts, and to bring creativity to internal processes to save time and reduce the risk of errors.
• Fluency in English is required for this role

🌟What we offer

• A culture that values curiosity, autonomy, and initiative.
• Opportunities to grow through continuous learning and certifications.
• Modern, flexible working conditions that support work–life balance.