Office Coordinator

At Vyntra, we’re looking for a proactive, organized, and confident professional to join us as an Office Coordinator.

Please note: This is mainly an office coordination role with some light HR administration. If you are looking for a primarily HR role, this will not be the right fit.

You will be the go-to person in our Mechelen office — making sure the space runs smoothly, supporting colleagues with practical needs, and handling some HR-related administration. The right person enjoys variety, works well under pressure, and is confident managing expectations while staying friendly and collaborative.

This is a part-time role (20 hours per week. Monday to Thursday with the need for occasional flexibility to run mandatory special events such as town halls)

What you’ll do

Office Operations & Facilities

• Be the main contact for day-to-day office needs
• Manage reception, mail, stock, building access, and keys
• Organize meetings and company town halls
• Oversee company car fleet administration

Employee Support

• Help colleagues with practical office and process questions
• Support internal communications and office event

HR Administration

• Support onboarding and offboarding (equipment, access, welcome activities)
• Keep employee records up to date

What you’ll bring

• Experience in a busy office management, EA, or team assistant role
• Skilled at handling multiple tasks and changing priorities
• Confident in pushing back politely and professionally
• Strong organizational and communication skills
• Fluent in English plus Dutch OR French
• Proficient in MS Office; experience with HR systems is a plus

What we offer

• Part-time (20h/week) with fixed hours and some flexibility for events
• Autonomy and ownership in running the Mechelen office
• Supportive, international, collaborative team
• Modern office next to Mechelen station (with parking)
• Family-friendly working conditions
• Competitive salary and benefits