Administrative & Personal Assistant

About the position: 

Dual role: 1) Administrative assistant / office manager and 2) personal assistant to the CEO. This is in principle a part-time (CDD) or freelance position, with the possibility to transition into a full-time (CDI) contract as the role evolves. Starting January 2026 (some flexibility on starting date). 

Qualities:

• Self-driven and independent: you are creative and solution oriented, the kind of person who notices what needs to be done and jumps right in. You take pride in making things run smoothly.
• Responsible and reliable: you enjoy taking ownership and seeing things through. People can count on you, and you like knowing that your work makes a real difference.
• Excellent time management skills: you feel at home in a busy environment, know how to prioritise smartly, and can juggle several tasks while keeping a clear head and a calm attitude.

Responsibilities:

• Administration: Management and communication with landlord and suppliers, contract renewals, managing office supplies, and contact with Belgian authorities. 
• HR: Onboarding/offboarding, payroll administration, follow up on labour laws and social security system, manage employee benefits, and organisation of teambuiling and social activities. 
• Finance: Invoicing, preparatory accounting tasks, and communication with the company’s accountant.
• Meeting and event coordination: Logistical coordination of meetings, conferences, events and study trips.
• Personal assistant to CEO: Calendar and schedule management, travel arrangements, and more. 

Qualifications:

• Education and experience: Bachelor’s degree in a relevant field and/or several years of hands-on experience in a similar role. 
• Digital skills: Confident using standard office software (Microsoft 365).
• Languages: French and English required. Additional languages, especially Scandinavian ones, are a strong asset. 
• Experience in social media and basic website management: Experience in this area is a strong advantage. 
• Driver’s license: An asset. 

What we offer:

Tingvoll is a public affairs consultancy working primarily with Norwegian companies and organisations. We are a young but experienced team, offering a dynamic and international work environment where learning and professional growth are at the heart of what we do. We are a value-driven company that places strong emphasis on trust, flexibility, and a healthy work–life balance.

Competitive salary (Belgian contract). Salary package, including benefits, will be negotiated individually. 

Process: 

Please send your CV, short motivation letter (half page) and references to info@tingvoll.eu by 14 November. 

Potential candidates will be invited to an in-person interview taking place in Brussels. 

Questions? Please contact CEO Elise Tingvoll at elise@tingvoll.eu