Office Manager BeLux (F/M) - BE872270

Our client is a leading international pharmaceutical company dedicated to improving patients' lives through science, innovation, and collaboration. With a strong commitment to global healthcare partnerships, they research, develop, manufacture, and market both proprietary and licensed medicines across multiple therapeutic areas.

Today, their products are available in over 70 countries across five continents, supported by 15 international affiliates. Guided by their core values —
Care, Courage, Innovation, and Simplicity
— they strive every day to transform lives through groundbreaking scientific advancements and responsible healthcare solutions.

In this key supporting role, you will be responsible for coordinating office operations, managing administrative processes, and assisting teams in Medical, Marketing, and Sales. You'll ensure smooth day-to-day functioning, efficient communication, and seamless execution of activities across departments.

Key Responsibilities

Events, Meetings & Administrative Support

• Provide daily administrative and organizational support to the Medical, Marketing, and Sales teams (including Field Force).
• Coordinate events, congresses, and meetings, managing contracting and logistics with external partners.
• Handle travel and hospitality arrangements in collaboration with the travel agency for both national and international events.
• Organize internal meetings and events (e.g. training sessions, team gatherings, leadership meetings), preparing agendas, reports, and presentations.
• Act as a local support administrator for the
  Veeva CRM
  tool and other internal systems.
• Work closely with the Office Manager in the Netherlands to align procedures and ensure a consistent Benelux approach.

Office Management & Administration

• Serve as first point of contact for external partners (landlord, IT, cleaning services, etc.) and manage general communications (mailbox, website, IT requests).
• Oversee contract routing, filing, and archiving in line with internal SOPs.
• Support HR with onboarding and offboarding activities.
• Assist the Finance, Pharmaceutical Affairs, and Compliance teams with administrative and invoicing tasks, product logistics, and transparency reporting.
• Manage office supplies, orders, and mail handling (incoming/outgoing).

Required Education & Experience

• Bachelor's degree or equivalent.
• Native proficiency in
  Dutch or French
  , with an advanced level of the other official language, and fluent
  English
  (spoken and written).
• Advanced skills in
  Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote, Teams)
  and experience with
  Veeva CRM
  or similar corporate systems.
• Minimum
  5 years of experience
  as an assistant supporting multiple stakeholders, ideally in a
  corporate or multinational environment
  .

Soft Skills & Competencies

• Hands-on
  and proactive: you take ownership and get things done.
• Flexible
  and adaptable to a dynamic, fast-paced environment.
• Energetic
  and positive, bringing enthusiasm to your daily work.
• Strong prioritization skills
  with the ability to manage several tasks simultaneously.
• Assertive
  communicator who can anticipate needs and take initiative.
• Team-oriented mindset, with excellent interpersonal and communication skills.
• Detail-oriented, organized, and able to manage confidential information with discretion.
• Tech-savvy and eager to learn new tools and systems.

Why Join Our Client

Our client offers an inspiring, people-centered culture built on trust, inclusion, and purpose. Joining their BeLux team means working in an international environment where your contribution truly matters. You'll have the opportunity to grow professionally, make an impact on global healthcare, and be part of a company that values care, innovation, and collaboration.

Are you a proactive and dynamic professional ready to make an impact in a leading international pharmaceutical company? Then
send me your CV today
— your application will be handled
with complete discretion.