Office Manager

Role: Office Manager

Type: 6 month Contract (possibility of extension)

Location: Brussels | 4 Days in Office | Flexible Hours

Our client is looking for an Office Manager to keep their operations running smoothly and efficiently.

In this role, you’ll be the go-to person for all things office-related — from administration and facilities to onboarding and events. You’ll play a key role in supporting their teams, ensuring the office is a productive and positive place to work.

Responsibilities:

• Overseeing the day-to-day activities in the office, managing office stationery, beverages and indirectly managing the third-party facility services providers and cleaning company.
• Accurately manages our clients' complete digital and physical filings system in compliance with GDPR and administers compulsory statistical reporting to local authorities.
• Manages the incoming and outgoing (registered) mail and couriers.
• Responsibility for GAMS (assets management), company parking arrangement and the Car Fleet administration management.
• Focal point for environmental affairs, utility services and real estate.
• Acting as the process gatekeeper to ensure effective onboarding of new employees and offboarding with leavers in close cooperation with HRP and hiring manager (also remote).
• Organizing team meetings, events, Xmas gifts, lunches etc.
• Providing backup for Accounts Payable during vacation and sickness, manages the purchase order process, and accurately administers invoicing and pension documentation.

Experience/Skills:

• Bachelor’s degree or equivalent working experience.
• Fluency in Dutch and English, written and spoken. (French Bonus)
• Previous experience in Office Manager function and/or Financial Administration (Pre in international environment).
• Ability to maintain a high level of accuracy in preparing and entering information.
• Customer focused and self-independent worker.
• Proficiency in (basic) calculating.
• Knowledge of office administration.
• Experience with data information systems and expert in MS Word, Excel, PowerPoint.