Executive Project Assistant

For our client, a company specialized in the research and development of innovative medicines, we are looking for a Executive Project Assistant to support the IC Head of Immunology for a 6-month project (with the possibility of extension).

It's the ideal position for someone who’s eager to learn, enjoys working in a versatile and challenging role, and wants to gain valuable experience in the healthcare industry.

Job description:

In this job, you will be responsible for the following tasks:

• Agenda, travel and expense management;
• Support project teams by managing administrative tasks like creating activities and events, budgets, vendor and purchase orders and invoice verification (in line with country-specific SOPs and audit requirements);
• Keep an overview of budgets together with relevant partners;
• Build & maintain relationships with different departments, with focus on smooth execution;
• Build & maintain strong network with assistants/project coordinators and community leads at global, EU and local level;
• Work with the data privacy team to ensure data is handled and shared correctly according to privacy rules;
• Support organization and running of team meetings with agile methodology, meeting minutes, etc;
• Set up and manage digital platforms, such as Teamspages and Sharepoints;
• Use ContractShare to manage the contracting process for different teams;
• Support onboarding and daily operations by organizing training and onboarding, equipment, and workspace for the team;
• Work with E&C and Legal to organize training sessions.

Who are you?

• You have a Bachelor’s degree in a relevant field.
• You have at least 5 years of demonstrated assistant/project coordination experience.
• You have experience in budget handling and audit support.
• You have relevant experience in supporting cross-functional teams.
• A PMP (Program Management Professional) certification is a plus.
• You have a perfect understanding of English, both spoken and written.
• Traveling for work is something you see as a nice challenge to the job.

What we offer:

• You will receive a 6 month contract with Manpower Talent Based Outsourcing.
• You will get a competitive salary with various additional benefits:
• Meal vouchers per worked day;
• Group and hospitalization insurance;
• Home office expense reimbursement;
• Commuting allowance;
• Option for flexible working hours and remote work;
• 32 vacation days
• You will receive ongoing support and coaching from your personal consultant at Manpower Talent Based Outsourcing.
• You will have the opportunity to attend training sessions to continue your professional growth.

Who are we:

At Manpower Talent Based Outsourcing (TBO), we offer outsourcing and contracting opportunities with various international and national companies. As our associate, you will work on a project at one of our clients. These projects range from short-term (at least 3 months) to very long-term (several years). We specialize in the fields of Administration, Healthcare Support, Logistics & Automotive, and Sales & Marketing.