Project Support Officer

At Inoxperience, we are passionate about connecting exceptional talent with outstanding opportunities. We are currently recruiting an Administrative (PMO) Support professional for one of our valued clients, a company undergoing an exciting digital transformation.

This is a fantastic full-time opportunity to work in a fast-paced, collaborative environment where you will interact with dynamic teams and play a key role in delivering critical projects.

As an Administrative (PMO) Support Specialist, you will provide essential support across project resourcing, financial management, risk and governance coordination, and communications. You will be the go-to resource for project managers, ensuring smooth operations and adherence to project processes.

General Administration:

• Manage project management tools (e.g., Planview) and maintain project documentation.
• Coordinate timewriting, monthly reporting, and project invoicing activities.
• Schedule meetings, capture minutes and action items, and provide follow-up support.
• Support internal and external audits as needed.
• Assist project managers with project initiation and maintenance activities.

Resource Management:

• Facilitate onboarding processes for new team members, particularly external resources.
• Monitor and manage resource allocation and project capacity planning.
• Coordinate staffing supply and demand across projects.

Cost Management:

• Deliver regular financial tracking reports to finance teams.
• Manage purchase orders, invoices, and track project budgets.

Communication & Reporting:

• Prepare portfolio-level communications and reporting materials.
• Liaise with both internal stakeholders and key client contacts.
• Help define and promote project management standards and best practices.
• Support project adherence to governance and compliance processes.
  

• 0–2 years of experience in a PMO, administrative, or project support role.
• Excellent verbal and written communication skills for working with internal and external stakeholders.
• Proficient in MS Office tools (Excel, PowerPoint, Word, Outlook) and Power BI.
• Basic experience with project planning and document management tools (e.g., Alfresco).
• Strong organizational skills with attention to detail.
• Ability to work independently with minimal supervision in a fast-paced environment.
• Positive attitude, proactive mindset, and strong work ethic.
• Capable of multitasking and problem-solving under pressure.
  

• Opportunity to work on high-visibility projects during a major digital transformation.
• Fast-paced and supportive start-up environment.
• Develop your project management and PMO skills.