Administrative Assistant

Administrative Assistant - Antwerp

Help ensure the smooth flow of global trade for a world leader in materials technology and recycling. We're looking for a proactive Administrative Assistant to join our client's Customs & Trade Compliance team in Antwerp providing essential support for import and export processes.

📍 Location: Hoboken, Belgium (3 days/week onsite; 100% onsite during first month)

🗓️ Start Date: ASAP

🗣️ Languages: Fluent in English; Polish is a strong plus

📄 Contract Type: Full-time assignment

Responsibilities

• Assist with the preparation of customs documentation and declarations.
• Liaise with external customs brokers, freight forwarders, and internal departments.
• Ensure all required documents are available, accurate, and submitted on time.
• Monitor and track shipment status, providing updates to relevant stakeholders.
• Maintain and update internal databases and lists.
• Handle general administrative tasks, including correspondence and email triage.

Requirements

• Proven experience in an administrative support role, preferably within an international setting.
• Strong proficiency in Microsoft Office (Excel, SharePoint, Outlook).
• Experience with administrative processes in a logistics or customs-related context is a plus, but not mandatory.
• Excellent organizational and time management skills.
• A proactive, accurate, and structured working style.
• Ability to work both independently and as part of a team.

Join a team dedicated to excellence and innovation, helping to deliver sustainable value in a global materials technology group. If you're a skilled administrator with a keen eye for detail and a knack for communication, we encourage you to apply.