Office Manager
Solliciteren
Plaats
Brussel1000
Brussel
België
Contract
Vooltijds, Onbepaalde duurDatum gepubliceerd
2026-02-18Online to:
2026-04-19EUR 20.00 HOUR
Office Manager
- ISS | Institutional Shareholder Services
- Brussel
- 7 uren geleden
Let's be #BrilliantTogether
The Brussels Office Manager will be responsible for all aspects of the smooth running of our Brussels office and will report into the Head of EMEA Corporate Services, who is based in London.
This is a Full-time, office-based role, consisting of 39 hours per week. The Corporate Services Team are required in the office at least 4 days a week, with the option to work from home one day a week. The working hours are 9am-5pm.
The Corporate Services (CS) team creates a productive, rewarding, and secure working environment by providing the necessary tools and support to work efficiently and effectively. We collaborate with other teams, support their goals, and facilitate a professional work experience for all.
Main Responsibilities
Coordinate with vendors on equipment maintenance services including negotiating costs and working with the Legal team to implement contracts
Oversee courier services/requests and coordinate with Mailroom regarding deliveries
Monitor and address issues submitted through ISS' internal service request ticketing system, Service Now
Plan seating allocations, space layouts and moves as required
Visitor management and reception oversight – answering calls, greeting visitors and staff, adding visitors to security system and directing them appropriately
Order office supplies and maintain inventory
Administrative tasks such as handling invoices, filing and office related documentation
Assist EMEA head with budgets
Be the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning
Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation, arranging training and establishing standards and procedures where necessary
Plan and facilitate client events and market activities by providing general preparations and material distribution
Update Stockholm SharePoint office page on a regular basis using SharePoint
Collaborate with the Works SACO
Act as the office liaison for facilities and property management issues for other locations where needed
Implement Corporate Responsibility initiatives
Assist IT with equipment needs (IT onboarding and offboarding, liaising with IT on IT inventory)
Work with our global IT team on standard procedures relating to IT equipment
Support any office related projects (AV upgrade, refurbishments, construction works, move of offices etc.)
CORPORATE SERVICES TEAM SUPPORT
Liaise with the EMEA Corporate Services team in other ISS locations and provide coverage and support to employees in offices and remote locations throughout the region
Partner with other members of the EMEA Corporate Services team on special projects and firm-wide administrative oversight
Requirements
Previous experience in office administration preferred
Fluent communication both verbally and written in English
Good communication both verbally and written in either Dutch or French
Excellent proficiency in all MS systems
Excellent organizational skills, methodical and thorough while staying calm under pressure
Pro-active mindset is essential for this role
Demonstrates initiative and proven ability to find solutions to problems
Good attention to detail
Ability to multi-task and prioritize
#ASSOCIATE
What You Can Expect From Us
At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.
Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.
Let's empower, collaborate, and inspire.
Let's be #BrilliantTogether.
About ISS STOXX
ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.
Visit our website:
View additional open roles:
Institutional Shareholder Services (\"ISS\") is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as \"protected status\"). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.
The Brussels Office Manager will be responsible for all aspects of the smooth running of our Brussels office and will report into the Head of EMEA Corporate Services, who is based in London.
This is a Full-time, office-based role, consisting of 39 hours per week. The Corporate Services Team are required in the office at least 4 days a week, with the option to work from home one day a week. The working hours are 9am-5pm.
The Corporate Services (CS) team creates a productive, rewarding, and secure working environment by providing the necessary tools and support to work efficiently and effectively. We collaborate with other teams, support their goals, and facilitate a professional work experience for all.
Main Responsibilities
Coordinate with vendors on equipment maintenance services including negotiating costs and working with the Legal team to implement contracts
Oversee courier services/requests and coordinate with Mailroom regarding deliveries
Monitor and address issues submitted through ISS' internal service request ticketing system, Service Now
Plan seating allocations, space layouts and moves as required
Visitor management and reception oversight – answering calls, greeting visitors and staff, adding visitors to security system and directing them appropriately
Order office supplies and maintain inventory
Administrative tasks such as handling invoices, filing and office related documentation
Assist EMEA head with budgets
Be the primary contact for office security and working with a global team on standard procedures relating to security and contingency planning
Managing Health & Safety and Fire Safety Procedures ensuring we are compliant with legislation, arranging training and establishing standards and procedures where necessary
Plan and facilitate client events and market activities by providing general preparations and material distribution
Update Stockholm SharePoint office page on a regular basis using SharePoint
Collaborate with the Works SACO
Act as the office liaison for facilities and property management issues for other locations where needed
Implement Corporate Responsibility initiatives
Assist IT with equipment needs (IT onboarding and offboarding, liaising with IT on IT inventory)
Work with our global IT team on standard procedures relating to IT equipment
Support any office related projects (AV upgrade, refurbishments, construction works, move of offices etc.)
CORPORATE SERVICES TEAM SUPPORT
Liaise with the EMEA Corporate Services team in other ISS locations and provide coverage and support to employees in offices and remote locations throughout the region
Partner with other members of the EMEA Corporate Services team on special projects and firm-wide administrative oversight
Requirements
Previous experience in office administration preferred
Fluent communication both verbally and written in English
Good communication both verbally and written in either Dutch or French
Excellent proficiency in all MS systems
Excellent organizational skills, methodical and thorough while staying calm under pressure
Pro-active mindset is essential for this role
Demonstrates initiative and proven ability to find solutions to problems
Good attention to detail
Ability to multi-task and prioritize
#ASSOCIATE
What You Can Expect From Us
At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.
Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.
Let's empower, collaborate, and inspire.
Let's be #BrilliantTogether.
About ISS STOXX
ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.
Visit our website:
View additional open roles:
Institutional Shareholder Services (\"ISS\") is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as \"protected status\"). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.