Crew Wages & Administration Assistant

The EXMAR Group is currently looking for a Crew Wages & Administration Assistant to reinforce the EXMAR Shipmanagement team in Antwerp.

Who we are and what we do

EXMAR is a provider of floating solutions for the operation, transportation and transformation of gas. Our mission is to serve customers with innovations in the field of offshore extraction, transformation, production, storage and transportation by sea of liquefied natural gases, petrochemical gases and liquid hydrocarbons. We create economically viable and sustainable energy value chains in long-term alliances with first class business partners. EXMAR designs, builds, owns, leases and operates specialized, floating maritime infrastructure for this purpose as well as aiming for the highest standards in performing commercial, technical, quality assurance and administrative management for the entire maritime energy industry.

Your role in the team

Support the Crew Wages & Administration team by managing a broad range of administrative tasks. This role is responsible for the accurate and timely processing of crew-related compensation & benefits documentation, maintaining up-to-date crew data, and coordinating mail to and from vessels worldwide.

Your responsibilities and tasks include:

• Support the administration of crew extra-legal and hospitalization insurance matters, including registrations, updates, and claims documentation.
• Coordinate and dispatch physical documentation and mail to vessels, considering vessel location and port schedules.
• Enter crew details accurately into internal systems and maintain up-to-date records.
• Manage and track mandatory crew certificates, ensuring all documents are current and properly filed.
• Carry out administrative preparations to support monthly payroll processing.
• Perform various administrative tasks to support the Crewing Wages & Administration Team, in compliance with maritime regulations and internal procedures.

Your profile

• You have a strong interest in administrative work and enjoy supporting processes behind the scenes.
• You have previous experience in an administrative role, ideally in a dynamic or operational environment.
• You are fluent in Dutch and English, both written and spoken; basic knowledge of French is a plus, but not required.
• You are flexible and can adapt quickly to changing priorities and operational circumstances.
• You are precise, organized, and able to manage multiple administrative tasks simultaneously.
• You are available for a full-time position; 4/5 can be considered.

Our offer

At EXMAR you operate in a very international, dynamic and, innovative environment. With us each working day looks different. We offer a competitive salary, supplemented with a nice package of fringe benefits. Since we consider personal development and career planning important, additional in-house and external training is supported.

Convinced?

If interested, let us know by sending an email with your CV and cover letter to hrprojects@exmar.be. We will get back to you to plan a first interview.