Project Manager

EBRAINS is a European digital research infrastructure for brain research developed by the EC-funded Human Brain Project. Its ambition is to be an enabler of brain science in Europe, offering state-of-the art resources of data, models, tools and computing platforms to the scientific community.

EBRAINS is currently entering a new phase, further developing its service offering, gaining maturity and robustness, improving its user experience, and broadening the community of neuroscientists and developers who benefit from its resources and services. In 2021, EBRAINS was added to the ESFRI Roadmap for Research Infrastructures and now also aims to expand collaborations with other EU research infrastructures.

The EBRAINS AISBL is a non-profit association and coordinates the operation of the EBRAINS European research infrastructure on behalf of its members.

This fixed term and hybrid position reports to Head of Project Team and Institutional Relations and is based in the EBRAINS office in Brussels, Belgium.

Project manager F/M (this position is based in Belgium)

Responsibilities

• Planning and monitoring a consortium-wide engagement effort, and reporting the activities to the Project leadership and funders of all the EC projects in the portfolio of EBRAINS and in line with the project’s timelines (this applies to all the activities: of all the EC projects in the portfolio of EBRAINS and in line with the project’s timelines)

• Manage the activities, ensuring the implementation of the Work Plan, anticipating divergences and

making recommendations to leadership for improvements

•Review and proof-read the deliverables and reports, ensuring that they follow specs and guidelines of all the projects

• Take the lead, plan, and manage coordination activities. Ensure that the various participants are informed and feel that their voices are heard in the planning of management and coordination activities.

• Organize and chair meetings with the teams, partners, and with other related stakeholders in the projects. Particularly with the European Commission Project Officers

• Participate in communication and dissemination activities. Represent EBRAINS in selected

meetings, committees, and working groups

• Lead on, manage, and design the processes, and tools ecosystem supporting the Quality Control (QC),

monitoring, and performance management framework in order to provide actionable insights for projects steering, increase information sharing across the projects, and decrease the administrative effort required for reporting and monitoring

• Manage directly the coordination, monitoring and reporting for Milestones, KPIs, Risks, Publications,

Outputs, and other aspects as required

• Coordinate with finance to set project budgets, monitor spending, and flag variances early.

• Ensure timely delivery of project-related financial data for monthly, quarterly, and annual reports.

• Support creation of standardized templates for budgeting, forecasting, and reporting together with finance team

• Contribute to the improvement and implementation of the project's coordination workflows and

procedures, best practices, and IT tools

• Regularly review and analyze projects monitoring and reporting data to detect trends and mitigate risks,

escalating new issues and risks to leadership

• Prepare reports for governing bodies and other stakeholders on the performance of the project

• Manage the preparation and continuous improvement of visualization tools and dashboards

Profile:

• Master’s degree in a field relevant to the position
• 4-8 years of experience in management of European projects, preferably for an academic institution or a non-profit organization and in the science fields
• Proven writing skills and track record of drafting content for different communications channels (e.g., website, social media, press releases)
• Excellent speaking and writing/editing skills in English
• Interest in science and technology topics
• Familiarity with academic research and/or the science and technology sector of advantage
• Good command of MS Office (Word, Excel, and PowerPoint), Adobe Suite (InDesign, Photoshop, Premier)
• Preferably knowledge of European platforms and research funding landscape
• Experience working under consultancy contracts with EU-funded projects is an advantage
• Strategic mindset with a hands-on approach, ability to work autonomously and deliver outputs within agreed timelines.
• Communicative, well-organized and pro-active
• Self-driven, with the ability to recognize and act upon opportunities to raise the profile of EBRAINS
• A can-do attitude, eagerness to grow and to learn, and will do so proactively by own initiative through the guidance of manager and team members

Why work at the EBRAINS AISBL?

Understanding the human brain is one of the greatest challenges facing 21st century science. Joining the EBRAINS AISBL will put you at the centre of an effort to gain profound insights into the structure and functioning of the brain, develop new treatments for brain diseases and build revolutionary new computing technologies. The EBRAINS AISBL team plays a central role in the EBRAINS research infrastructure in Europe and worldwide. You will find yourself inspired by the exciting things that people in the project are building and make a meaningful contribution to understanding the brain.

We strive to find the right people and to keep our skills and insights sharp. We are a young, dynamic, interdisciplinary and international team. We focus on delivering high value to the scientific community and are involved in everything from community engagement to integrating scientific workflows with some of the world’s largest supercomputers. Work in the team involves open feedback, with opportunities for additional training to improve our skills.

Join us and make an important contribution to the success of one of the most exciting projects of the 21st century!

Start date: as soon as possible.

Deadline for application: 13.12.2025

Activity rate: 100%

Duration of contract: end 2026

Contract type: Fixed-term employment (until end of 2026) OR consultancy agreement (until end of 2026), depending on candidate preference and EBRAINS’ needs.”

Applicants should submit a motivation letter and a detailed CV in a single PDF format only, with file name “Surname_position applied_motivation letter” and “Surname_position applied_CV” electronically to jobs@ebrains.eu. Please use the position title in the “subject” field. Please specify in your application whether you are interested in a fixed-term employment contract or a consultancy agreement.

Applications that do not comply with this request will not be considered.