Administration Assistant

Job Title

Administration Assistant

Job Description Summary

Job Description

Position Title: Administration Assistant
Location: Brussels

Role Purpose:
As a Commercial Assistant, your goal is to support the Retail Agency team together with the other Assistants, and ensuring that our clients receive the best service in the market. You will provide assistance to 3-4 Negotiators.

Key Responsibilities:

• You will take care of correspondence including client mailings, letters, lease contracts, etc,
• You will organise client and team events, together with our Marketing department,
• You will update and manage internal databases,
• You will organise, prepare, take minutes and write reports of client meetings, as well as internal team meetings,
• You will take care of incoming phone calls including responding to routine questions, taking messages and redirecting callers,
• You will help prepare client presentations and documents,
• You will write Property Sheets including short translations in three languages,
• You will prepare invoices and help the Head of Department collate financial data for internal reporting purposes,
• You will manage team agendas which will help you anticipate Negotiators' requests,
• You will take care of reception back-up when required,
• You will perform any other assigned administrative projects as request by the team.

Knowledge & Experience:

• You hold a Bachelor degree or equivalent and have 3-4 years of proven experience in a similar role,
• Your service-oriented attitude and pro-activity invariably lead to a high client satisfaction, both internally and externally,
• You have excellent organisational skills which enable you to multi-task and prioritise efficiently,
• You are a team-player but are also able to work autonomously and take initiative,
• You have strong attention to detail and consider yourself to be a completer/finisher,
• You enjoy working in a fast-paced environment,
• You have good command of the MS Office package and you feel comfortable learning to use new software/applications,
• You have excellent written and verbal communication skills in English, French and Dutch,
• Above all, you have a positive and friendly personality.

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes. If you have any reservations about applying, please don't hesitate to reach out to your local recruiter for additional information