Office Manager

Salary: EU 35.000,00 (Includes 13th month and holiday pay)

As part of a small team, the part time office manager will play a key role in the smooth running of the office. This part time position is for 22.5 hours per week, over 3 days (7.5 hours per day).

Essential Job Functions Include

• Manage supplies of the office (water, coffee, stationary, etc.)
• Monitor the general mailbox daily & pass on emails if needed to the right persons.
• Manage incoming and outgoing post.
• Scanning of all incoming invoices by post.
• Re-ordering business cards when needed.
• Main POC for building access and maintenance, including sharing updates about the building with the team. (Eg. Fire drills, window cleaners, etc.). 
• Manage overview of all our running service contracts with relevant details and dates (start/end).
• Welcoming and receiving visitors when needed.
• Order in lunch or make reservations when needed.
• Ad hoc assignments.

This position is open to a someone just starting out in their career, or an experienced professional.  

• Bachelor's degree with some administrative/office experience or in lieu of degree. Additional work experience is accepted. 
• Excellent written and spoken English. Any other language is a bonus.
• Skills and experience interfacing with technology including Microsoft Office Suite 
• Possesses strong organization and interpersonal skills; has a keen eye for detail.
• Ability to build strong and sustainable relationships.
• Ability to think ahead and anticipate the needs of the office.
• Capable of managing multiple projects simultaneously and prioritizing effectively; adaptable to various competing demands and demonstrate the highest level of customer/client service and response. 
• Able to work independently and as part of a team.
• Proven ability to handle confidential information with discretion, exercise good sound judgement and execute transactions.
• Excellent communication skills.