Management Assistant

Exciting Opportunity for a Management Assistant to enjoy a varied role working on a wide range of assistant responsibilities as well as marketing projects at the prestigious legal firm, Bird & Bird

Would you like to play a part Bird & Bird’s continued success?

• Dynamic, innovative, and internationally renowned law firm
• Established reputation for delivering exceptional quality and service and exceeding client expectations
• International presence with 31 offices across Europe, the Middle East, Asia-Pacific and North America
• Enjoy a friendly and inclusive work environment based on respect and understanding
• Comprehensive onboarding to help you settle at your own pace
• Realize your international career aspirations within this multicultural team
• Modern and attractive offices conveniently accessible by public transport

https://www.youtube.com/watch?v=l3U2I59NpoY

Be a Vital Asset to the Brussels Team:

• Provide seamless support to Anne Federle, Francine Cunningham and Olivier Bertin and their Legal Teams as well as Fleur Mununga, the Marketing & Business Development Manager.
• Take ownership of responsibilities, efficiently managing time to meet deadlines
• Open and close client matters in collaboration with The London Compliance Team
• Utilize your written and spoken language skills to engage with international stakeholders, to create impactful PowerPoints as well as to draft, proofread and format diverse documents
• The external newsletter is also one of your responsibilities as you ensure that all content is received on time and that the layout is perfect
• You are in charge of the laying out of marketing materials such as flyers, brochures and presentations as well as the maintenance of marketing tools such as: the intranet, webpage, your team’s CRM and the credentials database content
• Manage your Partners’ agendas, including conference calls, internal and external meetings and business lunches/dinners
• Organise internal and external events and seminars including venue research, sending of invitations and their follow-up as well as coordinating the catering
• Liaise with the travel agency for European and worldwide travel arrangements and follow-up the expense claims
• Ensure timely billing by submitting time sheets and verifying billing details

• Minimum 2 years of experience
• Excellent English (written and spoken) with intermediate Dutch and French (written and spoken)
• Proficient in MS Office with a keen eye for detail
• Solution-oriented mindset, proactive, and self-driven
• Effective prioritization skills to handle multitasking calmly
• You are always both service-minded and diplomatic towards clients and colleagues alike
• You are politely assertive when information is necessary to meet a deadline
• Highly motivated team player with a genuine desire to contribute

• Competitive Salary plus Discretionary Performance Bonus, Teleworking Allowance, 125 €, Lunch Vouchers, €8, Eco Cheques, €250, Private Pension, Hospitalization, Outpatient Insurance and Car or Bike Allowance OR 100% Public Transport Reimbursement
• Continuous training opportunities
• Opportunity for 2 days of teleworking per week (after 4 months)
• 38-hour workweek with flexible starting and finishing times (9 am, 9:30 am, or 10 am)
• 24 days of annual leave with an additional day every 5 years
• Collaborate with warm, enthusiastic, and stable colleagues
• Permanent contract ensuring long-term stability

Hiring Process

• First interview with Anneke Vermeir
• Practical exercises assessing everyday skills, learning ability, and attention to detail
• Second interview with the Anne, Francine and Paolo and The Management Assistant Team
• Decision communicated within 1 week

Don't miss this outstanding opportunity to join this prestigious international legal firm and thrive as a valued Management Assistant!