Global PMO

We are looking for a Global PMO Admin based in Diegem, Belgium to join our client's international implementation team responsible for setting up a global ERP system for their aviation division.

As a Project Management Office Admin, you will play a pivotal role in supporting the Program Manager and the program management team, ensuring the successful planning, execution, and completion of various tasks. Your responsibilities will include:

• Assisting in the coordination and management of project activities.
• Supporting documentation, meeting preparation, and tracking project progress.
• Ensuring effective communication between cross-functional teams.
• Contributing to the smooth running of day-to-day operations.
• Managing program administration, including timelines, resources, and reporting.

This role is an excellent opportunity for a motivated, high-performing junior profile (0 to 5 years of experience) who is eager to build experience and grow a career in project management. It’s an exciting opportunity to work in a dynamic and fast-paced environment where your contributions will have a direct impact on the success of a global project.

Key Responsibilities

Project Coordination

• Provide support to Project Managers in planning, scheduling, and executing projects.
• Assist in the development and maintenance of project plans, timelines, and budgets.
• Coordinate project meetings, prepare agendas, capture, and distribute meeting minutes.
• Distribute and track tasks to the various stakeholders and ensure their completion.

Communication and Collaboration

• Facilitate communication between teams, stakeholders, and other relevant parties.
• Ensure timely and accurate dissemination of project information to all stakeholders.
• Collaborate with cross-functional teams to gather project updates and status reports.

Documentation and Reporting

• Maintain project documentation, including project charters, scope statements, and risk registers.
• Generate and distribute regular project status reports to keep all stakeholders informed.
• Assist in the preparation of presentations and materials for project reviews.

Issue/Risk Resolution

• Identify and escalate project-related issues or risks to the Program Manager for resolution.
• Work closely with team members to address challenges and obstacles in the project lifecycle.

Your Profile

To succeed in this role, you should:

• Possess a "Can Do Spirit" and demonstrate professionalism in all actions.
• Be extremely well-organized, action-oriented, and a great listener.
• Have strong analytical skills to identify and address customer (=airlines) needs effectively.
• Be proactive, responsible, and unafraid of challenges.
• Exhibit a customer-oriented mindset with a creative approach to problem-solving.
• Be open to continuous personal and professional development, embracing innovation.
• Be able to work with a large number of stakeholders.

Qualifications

• Proven experience in project support or coordination role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Bachelor’s or master’s degree in Communication Management, Marketing, Journalism, Languages or similar.
• Proficiency in project management tools and software.
• Experience with O365, Teams, SharePoint
• Fluent in English spoken and written

Preferred Skills (a plus, but not required)

• Previous Experience in the Aviation Industry (Experience within an Airline, Maintenance and Engineering, CAMO, or MRO)
• Familiarity with applications used in Aviation (Preferably AMOS and/or Trax).
• Prince2 certification or equivalent experience.
• Experience with JIRA and/or Qtest (Test management tools)

If you are passionate about project management and IT, excited about contributing to our journey, and ready to thrive in a fresh environment, we want to hear from you!

Join us at Apex Consulting and be part of a team that is making waves in the world of IT. We look forward to welcoming you on board!