Administrative Assistant at the U.S. Embassy in Belgium

The U.S. Embassy in Brussels is looking for an Administrative Assistant to join the Health Unit.

The job holder oversees, directs, and executes all administrative functions and responsibilities for the Health Unit. Acts as a liaison and facilitator between the medical unit staff, officers from different sections of the Mission, and health services in Belgium. Arranges medical appointments, maintains medical records, organizes inventories, facilitates billing and coordinates contractors and vendors responsible for providing essential services.

Dynamic and multi-cultural work environment.

Full-time position with extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.

Salary as of €4.378 gross/month.

EDUCATION: 2 years of post-secondary studies.

EXPERIENCE: 2 years of experience as Office Manager/Administrative Assistant.

LANGUAGE: Good working knowledge English, Dutch and French.

Interested candidates are invited to create their Electronic Recruitment Application profile via the Embassy website and submit their application before March 18, 2026. A complete application means that you outline in your ERA profile how you meet the minimum requirements and attach all required documents (a residence permit and a proof of education, preferably officially recognized by Belgian/U.S. authorities). For further details on the process of diploma recognition via cfwb/naric, and other useful tips, please carefully read the notice to applicants on our website:

Direct link to the vacancy:

Job Types: Full-time, Permanent contract

Pay: From €4.378,00 per month

Benefits:

• Additional leave
• Bicycle plan
• Commuter assistance
• Company classes
• Company events
• Company phone
• Food allowance
• Hospitalization insurance
• Life insurance
• Mileage reimbursement
• On-site gym
• Professional development assistance
• Retirement plan
• Travel reimbursement

Experience:

• Administrative: 2 years (Preferred)

Language:

• English, Dutch and French (Preferred)

Work Location: In person

Application Deadline: 18/03/2026