Project Coordination Associate

Kronos by EPSA – Boost your career in procurement, project management and finance!

The EPSA Group is a European performance specialist. Recognized for its technical know-how and the diversity of its business expertise, the EPSA Group optimizes its customers' financial, operational and sustainable results. Its solutions platform focuses on purchasing performance, innovation financing and energy and environmental transition. An international partner, the EPSA Group employs nearly 5,000 people and is present in over 40 countries.

As part of this mission, Kronos by EPSA provides agile and specialized support in Finance, Procurement, Supply Chain, and Project Management through interim management and expert resourcing.

🎯 Mission

As a Project Coordination Associate, you will support Project Managers by coordinating projects from creation to closing phase. You will work closely with internal stakeholders (Engineering, Manufacturing, Supply Chain, Logistics…) and ensure that contractual milestones are met in terms of planning, budget, and delivery.

🛠️ Key Responsibilities

🔹 Project Coordination & Site Support:

• Coordinate project activities from kick-off to site delivery
• Follow up and prioritize R&D task lists
• Define parts needs (BOM transfers) and manage logistics follow-up
• Prepare packing and shipment requests
• Provide logistics support during installation phases
• Manage all site parts requests during installation

🔹 Planning, Budget & ERP Management:

• Create projects and maintain up-to-date schedules in ERP (SAP)
• Launch billing processes (Sales Orders creation)
• Define, monitor and reforecast project budgets
• Manage project rescheduling and assess impacts on yearly budget
• Review and update project templates in ERP

🔹 Cross-Functional Interface:

• Act as main interface with R&D, Supply Chain and Manufacturing teams
• Ensure efficient and assertive communication when required

🔹 Risk & Issue Management:

• Analyze project issues and implement appropriate solutions
• Act as a facilitator across departments
• Document problems and corrective actions
• Manage priorities across multiple projects

🔹 KPI & Reporting:

• Participate in KPI definition and monitoring
• Report activities to Project Managers (formal KPIs & informal updates)
• Ensure management has accurate data for decision-making
• Maintain efficiency even under pressure

🔹 Teamwork & Knowledge Sharing:

• Maintain open communication within the team
• Share knowledge and best practices
• Organize backups and ensure continuity

👤 Profile

You have:

• Minimum 5 years of experience in project coordination or similar role
• SAP knowledge (mandatory)
• Strong skills in Pack Office (especially Excel)
• Fluent French and English (oral & written)

You are:

• Customer-oriented
• A strong team player with excellent interpersonal skills
• Well organized and able to work autonomously
• Comfortable working in a multi-project, fast-paced environment

💡 What you gain

At Kronos by EPSA, this is not a static role. It’s a career path.

✔ Personal development supported by our Centre of Excellence

✔ Exposure to diverse, high-impact client projects

✔ Further learning opportunities: EPSA Campus, Kronos by EPSA training

✔ Strong recognition of your contribution and expertise