Legal Secretary
Solliciteren
Plaats
Brussel1000
Brussel
België
Contract
Vooltijds, Onbepaalde duurDatum gepubliceerd
2026-02-12Online to:
2026-04-13EUR 15.00 HOUR
Legal Secretary
- Mishcon de Reya LLP
- Brussel
- 7 uren geleden
Duties and Responsibilities
Provide comprehensive legal , administrative and secretarial support to lawyers, assisting in the coordination and management of client matters.
Assist with client onboarding processes, including drafting engagement letters, conducting conflict checks, completing Anti-Money Laundering (AML) and Know-Your-Client (KYC) compliance requirements , maintenance of the client database, opening and closing case files, file maintenance and archiving, sorting incoming and outgoing post.
Support the preparation of internal reports, billing documentation, and file management to ensure smooth workflow.
Maintain and update the firm's internal legal and administrative systems, including document management, client database, and workflow tracking tools, to ensure accuracy, confidentiality, and operational efficiency.
Schedule meetings, conference calls, and video conferences across time zones, coordinating with clients, lawyers, and offices worldwide.
Liaise with clients, internal departments, and external parties to obtain and verify documents required for filings and submissions. Demonstrate professionalism, diplomacy and sensitivity in all your communications.
Prepare, proofread, and format legal documents, correspondence, and client deliverables in accordance with firm standards and style guides.
Manage deadlines, maintain transaction checklists, and ensure all procedural requirements are met in accordance with firm and client timelines.
Preparing documents and presentation materials in Word, Excel, and PowerPoint.
Conduct corporate and regulatory research using public and proprietary databases to support lawyers in transactional and compliance-related work.
Assist in the execution, notarisation, and legalisation of documents for use in other jurisdictions, liaising with the High Court consulates, and relevant authorities as necessary.
Coordinating domestic and international travel logistics.
Skills/Experience
Fluent English, Mandarin and Cantonese required, both written and spoken.
Previous experience in a secretarial or administrative role in a legal services environment.
Familiarity with international legal documentation and compliance processes within a global law firm environment.
Proficiency with Microsoft Office Software including Word, PowerPoint and Excel.
Strong attention to detail, excellent organizational and communication skills.
F lexible, positive 'can-do' approach to work.
Ability to effectively manage own workload and prioritise workload effectively.
Ability to work independently and as part of a team.
Excellent interpersonal and communication skills with a helpful and friendly manner.
Resilient and calm under pressure.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
About Mishcon De Reya Group
The Mishcon de Reya Group is an independent, international professional services business with law at its heart, employing over 1400 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services.
Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore, Hong Kong and UAE. The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply.The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution.
The Mishcon de Reya Group includes consultancy businesses MDR Discover , MDR Mayfair (in London, Singapore and Dubai), MDR ONE , and MDRi (in Hong Kong). The Group also includes MDR Lab , which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership.
In 2024, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business.
We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.
Provide comprehensive legal , administrative and secretarial support to lawyers, assisting in the coordination and management of client matters.
Assist with client onboarding processes, including drafting engagement letters, conducting conflict checks, completing Anti-Money Laundering (AML) and Know-Your-Client (KYC) compliance requirements , maintenance of the client database, opening and closing case files, file maintenance and archiving, sorting incoming and outgoing post.
Support the preparation of internal reports, billing documentation, and file management to ensure smooth workflow.
Maintain and update the firm's internal legal and administrative systems, including document management, client database, and workflow tracking tools, to ensure accuracy, confidentiality, and operational efficiency.
Schedule meetings, conference calls, and video conferences across time zones, coordinating with clients, lawyers, and offices worldwide.
Liaise with clients, internal departments, and external parties to obtain and verify documents required for filings and submissions. Demonstrate professionalism, diplomacy and sensitivity in all your communications.
Prepare, proofread, and format legal documents, correspondence, and client deliverables in accordance with firm standards and style guides.
Manage deadlines, maintain transaction checklists, and ensure all procedural requirements are met in accordance with firm and client timelines.
Preparing documents and presentation materials in Word, Excel, and PowerPoint.
Conduct corporate and regulatory research using public and proprietary databases to support lawyers in transactional and compliance-related work.
Assist in the execution, notarisation, and legalisation of documents for use in other jurisdictions, liaising with the High Court consulates, and relevant authorities as necessary.
Coordinating domestic and international travel logistics.
Skills/Experience
Fluent English, Mandarin and Cantonese required, both written and spoken.
Previous experience in a secretarial or administrative role in a legal services environment.
Familiarity with international legal documentation and compliance processes within a global law firm environment.
Proficiency with Microsoft Office Software including Word, PowerPoint and Excel.
Strong attention to detail, excellent organizational and communication skills.
F lexible, positive 'can-do' approach to work.
Ability to effectively manage own workload and prioritise workload effectively.
Ability to work independently and as part of a team.
Excellent interpersonal and communication skills with a helpful and friendly manner.
Resilient and calm under pressure.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
About Mishcon De Reya Group
The Mishcon de Reya Group is an independent, international professional services business with law at its heart, employing over 1400 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services.
Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore, Hong Kong and UAE. The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply.The work the firm undertakes is cross-border, multi-jurisdictional and complex, centred around three increasingly entwined and connected sectors: the Innovation Economy, Private Wealth and Capital, and Real Estate. The firm is known as a disputes powerhouse with a formidable capacity firmwide for dispute resolution.
The Mishcon de Reya Group includes consultancy businesses MDR Discover , MDR Mayfair (in London, Singapore and Dubai), MDR ONE , and MDRi (in Hong Kong). The Group also includes MDR Lab , which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership.
In 2024, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business.
We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.
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