Administrative Assistant

Nestaan | Fulltime/Parttime | Tournai

Are you an organized and detail-oriented administrative professional with a passion for international trade and logistics? Then we are looking for you

As an Administrative Assistant, you will play a key role in supporting our daily operations. You ensure that orders are processed correctly, invoices are accurate, and inventory records are always up to date. As a crucial link in our team, you facilitate smooth communication between customers, suppliers, and internal departments.

• Answering phone calls and customer inquiries
• Processing and verifying orders and invoices
• Maintaining and updating inventory and production data in Excel & Odoo
• Coordinating shipments and preparing export documentation
• Reviewing purchase and sales invoices
• Customer follow-up and order management
• Printing labels and handling documentation

• You speak and write fluently in Dutch, French, and English
• You have experience with Microsoft Office (Excel, Word, Outlook, etc.)
• You have a bachelor's degree or at least 5 years of experience in a similar role
• You are precise, structured, and independent
• You have a proactive and customer-oriented attitude

• Knowledge of international trade, customs, and transport is a plus
• You speak and write fluently in German

Joining our company means becoming part of an internationally active family business, where you are truly valued and not just a number. We have short decision-making lines, giving you the opportunity to make an impact and work closely with your colleagues.

Varied tasks: No two days are the same You will be involved in administration, customer contact, logistics, and inventory management.
International work environment: You will interact with customers and suppliers from around the world, using multiple languages daily.
Flexibility & work-life balance: We understand the importance of balance and offer flexibility where possible.
Opportunities for growth: The chance to develop your skills and advance within the company.
Great team spirit: A close-knit team where collaboration, open communication, and a good sense of humor are key.

In short, a dynamic and diverse role where you can grow both professionally and personally

Flexibility and a good work-life balance
A supportive and enthusiastic team within a family business with short communication lines
An international work environment where you can learn and grow
Opportunities for personal development and career advancement
A varied job in a fast-moving sector

Ready to join our team? Send us your CV and motivation letter at or apply directly via our website.

Apply now and seize this opportunity