Executive Assistant

First Law International (FLI) is the headquarters to the only EU-based, Elite Global network (as ranked by Chambers Global 12th year in a row) of over 80+ independent full-service, high-quality law firms with its head offices in Brussels and a regional office in Houston, Salt Lake City, Chicago, Basel, Detroit, and Barcelona.

We specialize in providing a wide range of multinational clients from Automotive, Pharmaceutical, Heavy-industry, Life Sciences, Retail, Real Estate, Finance, Semiconductor, Oil & Gas, Services, and IT among others with valuable cross-border legal support on a global basis.

The main objectives of this function are:

• Assist the managing partner in all administrative and logistical aspects;
• Support the department and its associates in organizational aspects of the daily functioning
• Act as the primary contact for all other FLI departments and entities in all administrative, logistical and organizational matters;

The ideal candidate will be responsible for many different tasks related to the operations of the business. They will take calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. 

Responsibilities

• Answer and direct all incoming phone calls & coordinating conference calls
• Maintain calendars and filter email activities
• Establish communications between suppliers and executives, as well as clients
• Organize documents and reports/filing
• Log and file expense reports
• Coordinate travel requirements for company executives
• Assist with procurement exercises for finding and sourcing new vendors
• Assist with qualifying leads and working with the Sales Director on preparing for sales initiatives, calls, and so on.
• Assist with Family Office Coordination (working with travel agents, tax/accounting, legal, and other such functions supporting the Family Office).
• Occasionally assist Accounting and Finance with AR/Collections and Partner Relationships as Proxy for Stakeholders.

Qualifications (Required)

• Bachelor's degree or equivalent
• 5+ Years Experience in an administrative position
• Strong written and verbal communication skills with complete native proficiency in English
• Ability to work in high intensity, fast-paced environment - hands-on mentality
• Proficiency with Office 365 Suite

Opportunities

• Work closely with a dynamic team with multicultural backgrounds
• Flexibility in taking on new and diverse tasks
• Statutory leave days
• A full-time position within a pleasant working environment in the heart of Brussels
• Statutory Bonuses
• JC 200-registered organization (white-collar workers)

Employment Type: Full Time - Remuneration is negotiable.