Personal Assistant

About Hanbury Strategy

We turn insight into impact. Whether you face a communications challenge or have a policy goal, our exceptional team uses our understanding of public opinion, the press and politics to create campaigns that work. We have fantastic teams in London, Brussels, Sydney and Washington DC, and now in our tenth year, we continue to focus on achieving excellence for our clients. 

The role

This individual will thrive in a fast paced environment, able to communicate with people from all levels. The successful candidate will play a crucial role in maintaining an efficient and welcoming Brussels office environment for team members and visitors alike. Working into our Head of Business Coordination in London, you would work closely with Partners in the EU Leadership Team. You would work alongside other London office management colleagues in a tight-knit, collaborative and professional team with a can-do attitude. You will be an important part of our wider Operations Team. 

Responsibilities will include:

Office Operations 

• Ensuring the Brussels office runs smoothly, providing a welcoming office environment for team members and visitors

• Budget management and expenses. Processing invoices for EU office expenses, managing the budget for events, internal activities, stationary and catering

• Organise and maintain office records, inc. liaison with local suppliers and contractors

• Responsibility for ensuring Hanbury's registration to the  European Commission's Transparency Register is kept up to date throughout the year

• Assisting in the onboarding process for new hires and offboarding of leavers

• Key coordinator between the EU team and other elements of the Operations team, ensuring productive and assertive communication

• Helping the wider office operations team with any ad hoc tasks - such as researching new suppliers, establishing new processes, obtaining quotes 

Personal Assistant to Partners 

• Diary management for three EU Partners, overseeing expenses on their behalf and preparing monthly reports

Technology and Team Support 

• Maintaining an inventory of office and IT equipment, ensuring all office and meeting room technology is functioning effectively 

• Be able to troubleshoot technical issues, escalating to our IT helpdesk as required

• Organising travel for the wider team

• Ad hoc team support on meeting preparation and coordination

Events 

• Playing a key administrative role in event management for internal and external events, both on-site and off-site

• Recommending suitable venues to the team based on event requirements, as well as actively sourcing new venues to expand our portfolio
  

About you - key competencies 

• You are proactive, adaptable, hardworking and confident with excellent attention to detail

• You are skilled in project management, effectively handling different projects concurrently

• You demonstrate sound knowledge of financial procedures and demonstrate discretion in everything you do

• You have business acumen and the ability to understand the organisation's business, bringing quick, efficient, and creative solutions to challenges

• You have a proven track record of managing and executing events (essential)

• You are an efficient communicator at all levels, including external stakeholders

• You have a growth mindset, constantly striving to learn and improve

• You have a Bachelor's degree and at least 2 to 4 years of experience in a similar role 

• You will be required to work in the office 4 days a week

• You speak French (desirable)

• Based in Brussels, you may be asked to travel to London or elsewhere in Europe

Benefits

• 26 days' paid leave plus bank holidays and time off over Christmas

• Normal working hours are 9am - 6pm

• We operate a hybrid working policy

• 4% group assurance (pension) employer contribution

• Eligibility for the 2026 CCT90 bonus scheme

• Monizze Lunch Vouchers, Eco Vouchers and a monthly travel allowance

• Health insurance policy

• Work From Abroad policy for up to four weeks a year (terms apply)

How to apply

To apply, please submit your CV and cover letter outlining why you would like to work at Hanbury Strategy.

Hanbury Strategy is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of age, disability, gender or gender reassignment, marital or civil partner status, pregnancy or maternity, race, religion or belief, colour, nationality, ethnic or national origin, sex or sexual orientation. As part of our commitment to equal opportunities, we are open to discussions about alternative working patterns or hours.

Please let us know if you need any reasonable adjustments to be made during recruitment or in employment for reasons associated with your physical or mental health. We are committed to ensuring everyone is able to fully participate in whatever way is most appropriate for them.