Assistant personnel/Assistante personnelle

Job Offer – Personal Assistant (M/F/X)

Permanent Contract – Brussels

About the Position

We are looking for a motivated and detail-oriented
Personal Assistant
to support an Employment Law team based in Brussels. You will join a dynamic, collaborative and multicultural environment where professionalism, discretion and team spirit are highly valued.

Profile

• Experience as a personal assistant, preferably in a law firm or professional services environment, is a strong asset.
• Belgian higher education degree in administration or equivalent training.
• French-speaking, with excellent command of
  Dutch
  and
  English
  .
• Strong analytical skills and a creative, solution-oriented mindset.
• Ability to work accurately, rigorously and autonomously.
• Enthusiastic, proactive and a strong team player.

Main Responsibilities

Administrative & File Management

• Handle general file administration and client contact follow-up.
• Create, update and monitor client files and contact databases.
• Maintain an accurate invoicing database.
• Digitalise, close and archive files according to internal procedures.
• Promote efficient use of digital tools within the team.

Support to Partners and Associates

• Assist partners and associates with day-to-day tasks.
• Manage calendars, track to-dos, send reminders and ensure deadlines are met.
• Organise travel arrangements, bookings and conference/event registrations.
• Process incoming and outgoing mail (collection, scanning, identification, renaming, etc.).

Document Drafting & Coordination

• Draft, revise and translate various documents (engagement letters, submissions, invoicing emails, letters to courts…).
• Conduct research and prepare concise summaries.
• Ensure high-quality layout and formatting (Word, PowerPoint, Acrobat Reader).

Internal Communication & Organisation

• Act as the main point of contact for the team.
• Handle incoming calls and emails, ensure proper follow-up and dispatch requests to colleagues.
• Organise meetings, team lunches and internal events.

What We Offer

• Permanent contract
  .
• A dynamic team composed of associates and partners.
• A diverse and inclusive working environment.
• An
  attractive salary package
  , including:
• Luncheon vouchers:
  €8/day
• Hospitalisation and group insurance (
  5%
  ) with no personal contribution
• Bonus plan (CCT 90)
• Public transport coverage or reimbursement of commuting expenses
• Work-life balance, with homeworking possibilities evaluated after six months.
• Local team management and long-term commitment to employees.
• Tailor-made career development and training opportunities.
• Individual language classes (French, English and Dutch).
• Participation in internal, local and international events, as well as sports and wellbeing activities.