Immigration Associate

Vialto Partners is a market leader in global mobility services. Our purpose is to 'Connect the world'. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast
On the Move
to hear expert insights on issues affecting global mobility, and read about the
latest news
in the industry. You can also follow us on
Linkedin
and
Instagram.
Job Description
Our immigration team is part of a dynamic and expanding practice. The department focuses on advising and supporting our clients with Belgian immigration matters all whilst driving technical excellence and client proximity. This role focuses on supporting our client's employees with their immigration needs while ensuring full compliance with Belgian immigration laws and regulations. You will play a key role in delivering exceptional client service, whether working on a global account or for a local Belgian client. The caseworker will be responsible for managing immigration procedures, ensuring compliance, and driving successful outcomes for all parties involved.

Responsibilities Include But Are Not Limited To

• Collaborating closely with clients, colleagues, legal teams, government authorities, and other stakeholders to facilitate smooth and efficient immigration processes.
• You are responsible for the day-to-day deliverables of your clients which involves advisory around inbound and outbound immigration and social security formalities, as well as compliance assistance to ensure compliance with regulations.
• You act as the primary contact for corporate clients seeking immigration support, understanding their unique needs and developing tailored plans.
• You support the engagement team in providing excellent client service.
• Manage the end-to-end immigration process, including visa applications and work permits.
• Prepare, review, and submit immigration documents, advising clients on processes, timelines, and potential risks.
• Maintain organized case files, monitor immigration rule changes, and liaise with consulates, embassies, and authorities.
• Provide regular client updates, address inquiries, and handle unexpected issues professionally.
• Support commercial aspects by tracking time, assisting with billing, and recognizing scope changes.
• Stay up to date with immigration laws, regulations, and technology relevant to the service line.

Qualifications

• Education: Bachelor or Master's degree in Law, Economics, Business Administration or Commerce.
• A growth mindset and willingness to learn new processes and technologies
• The ability to work effectively across cultures and communicate efficiently
• Detail-oriented, flexible, good organisation skills and mature.
• Fluent in English, as well as Dutch or French.
• A client-focused approach and the ability to build lasting client relationships
• Accuracy, good writing skills as well as a practical and hands-on attitude.
• Desire to work in a dynamic and multi-cultural environment.
• Drive and dynamism that contributes to the team spirit.
• Teamplayer, yet self-motivated to drive activities to completion.

*Additional Information*
We are an equal opportunity employer that does not discriminate on the basis of any legally protected status, and we are committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

Please note, AI is used as part of the application process.