Office and Admin Assistant

At Toyota Material Handling Europe, we create the technology that keeps the world moving. Diverse businesses across Europe depend on our logistics and material handling solutions. By pioneering technology like automation, connectivity and productivity solutions, we enable our customers' logistics operations to be as efficient as possible.
We firmly believe in setting ideas in motion. At Toyota Material Handling Europe, we are over 13,500 colleagues passionate about supporting companies of all sizes with todays and tomorrow's material handling challenges. Because we know that our business and our industry are essential and sometimes even critical for them, for daily life and society at large.
In our respective headquarters in Mjölby, Sweden, Willebroek, Belgium, in our Sales companies across Europe, or in our factories in France, Italy and Sweden, you can be part of an extraordinary journey. And together, we will Move the world towards easy and sustainable.
The Position
Are you a stress-resistant multitasker who thrives in a well-organized office and an international work environment? As our Admin & Office Assistant, you'll be the heart of our office—ensuring smooth daily operations while also supporting HR and employee engagement initiatives.

This is a varied and hands-on role where your organizational skills and people-first mindset will truly shine.

Your Responsibilities

In this role, you'll combine two key areas of responsibility —
Office & Administrative Support
and
HR Administrative Support
— playing a central part in creating a smooth, welcoming, and well-functioning workplace.

Office & Administrative Support

• Be the first point of contact for all internal office-related questions.
• Welcome and assist visitors, ensuring a professional and friendly reception.
• Organize and support internal meetings and events, including logistics, catering, and materials.
• Take ownership of office management from A to Z: handle supplies, coordinate with facility partners, maintain filing systems, and ensure a pleasant and efficient work environment.
• Creating & follow-up purchase requisition for HR/Admin/IT team & do the necessary approval of invoices in SAP.

HR Administrative Support

• Track and report on office attendance and absences.
• Maintain and update internal communication boards and HR-related postings.
• Support the administration of the company car fleet, including documentation and follow-up.
• Assist with onboarding processes and documentation for new employees.
• Help coordinate HR events, training sessions, and employee engagement activities.
• Contribute ideas and support initiatives that promote a positive and inclusive workplace culture.

Your Profile

• A couple of years' experience in an administrative or office support role.
• Strong organizational skills and a keen eye for detail.
• The ability to stay calm and focused when things get busy.
• Excellent communication skills in Dutch and English, both written and spoken.
• A proactive, solution-oriented approach — you enjoy finding ways to make things run smoothly.
• A high level of discretion and professionalism when handling sensitive or confidential information.
• Bachelor's Degree in relevant field (HR/Office management for ex) or equivalent through experience.

Our Offer
At Toyota Material Handling Europe, we don't just offer jobs—we offer careers with purpose. In our dynamic, diverse, and international environment, we offer a workplace where you can truly thrive and bring your ideas to life.

We're committed to supporting you with an attractive benefits package, including a yearly bonus and flexible work arrangements that allow you to balance your personal and professional life. With clear goals and direction from senior leadership, you'll also find abundant opportunities for career growth and development within the company. Our organisational support ensures that you can maintain a healthy work-life balance while pursuing meaningful work that shapes the future of our industry.

We believe learning never stops. Whether you're developing new skills or leading ground-breaking projects, this is a place where continuous growth is celebrated. Collaboration is at the heart of everything we do, and we take pride in fostering a supportive, open environment where every voice is heard.

If you're ready to MOVE the future with us, we'd love to hear from you

Your Application
Send your application, CV, and Cover letter in English, no later than 2nd of November, 2025.

For more information regarding the recruitment process, please contact: Patrik Schultzén, Talent Acquisition Specialist, Patrik.-