Office Manager BELUX

Req #

WD

Career area:

Administrative

Country/Region:

Belgium

State:

Brussels-Capital Region

City:

Diegem

Date:

Thursday, September 18, 2025

Working time:

Full-time

Additional Locations:

• Belgium

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$69 billion revenue global technology powerhouse, ranked #196 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world's largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo's continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo's world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit , and read about the latest news via our StoryHub.

We are looking for a highly organized and proactive Office Manager who thrives in a fast-paced environment and brings a solution-oriented mindset to every challenge. The Office Manager organizes and coordinates all the administrative activities that facilitate the smooth running of an office. In this position the OM acts a focal point for day-to-day issues related to administration-, back office- and facility management and provides administrative support to the local management, HR, Finance, and employees on a need to basis.

Key Responsibilities:

• Overseeing the day-to-day activities in the office, managing office stationery, beverages and indirectly managing the third-party facility services providers and cleaning company.
• Accurately manages Lenovo's complete digital and physical filings system in compliance with GDPR and administers compulsory statistical reporting to local authorities.
• Manages the incoming and outgoing (registered) mail and couriers.
• Responsibility for GAMS (assets management), company parking arrangement and the Car Fleet administration management.
• Focal point for environmental affairs, utility services and real estate.
• Acting as the process gatekeeper to ensure effective onboarding of new employees and offboarding with leavers in close cooperation with HRP and hiring manager (also remote).
• Organizing team meetings, events, Xmas gifts, lunches etc.
• Providing backup for Accounts Payable during vacation and sickness, manages the purchase order process, and accurately administers invoicing and pension documentation.

What We're Looking For:

• Bachelor's degree or equivalent working experience.
• Fluency in Dutch and English, written and spoken.
• Previous experience in Office Manager function and/or Financial Administration (Pre in international environment).
• Ability to maintain a high level of accuracy in preparing and entering information.
• Customer focused and self independent worker.
• Proficiency in (basic) calculating.
• Knowledge of office administration.

• Experience with data information systems and expert in MS Word, Excel, PowerPoint.

• What We Can Offer:

• Lenovo and Motorola Products Discounts

• Sickness and Long Term Disability Plan
• Service Anniversary Awards
• Meal Vouchers
• Lenovo International Meditation sessions
• Reimbursement of public transport
• Employee Referral Bonus
• Employee Assistance Program, e.g., for health, legal & financial consultancy
• Internal E-learning Development Platform Available for Employees

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

Additional Locations:

• Belgium

• Belgium

AI PROCESSING NOTICE

We use AI-based tools to support some of our processes (e.g. online interviews recordings and transcripts) in order to achieve better efficiency, accuracy and for our documentation purposes. AI can make mistakes, but we always make sure that the outputs are manually reviewed by a human. You can always opt-out or contact us in case of any question.