Administrative & Personal Assistant

About the position: 

Dual role:
1) Administrative assistant / office manager and 2) personal assistant to the CEO. This is in principle a part-time or freelance position, with the possibility to transition into a full-time (CDI) contract as the role evolves. Starting January 2026 (some flexibility on starting date).

Qualities:

• Self-driven and independent:
  you are creative and solution oriented, the kind of person who notices what needs to be done and jumps right in. You take pride in making things run smoothly.
• Responsible and reliable
  : you enjoy taking ownership and seeing things through. People can count on you, and you like knowing that your work makes a real difference.
• Excellent time management skills
  : you feel at home in a busy environment, know how to prioritise smartly, and can juggle several tasks while keeping a clear head and a calm attitude.

Responsibilities:

• Administration
  : Management and communication with landlord and suppliers, contract renewals, managing office supplies, and contact with Belgian authorities.
• HR
  : Onboarding/offboarding, payroll administration, follow up on labour laws and social security system, manage employee benefits, and organisation of teambuiling and social activities.
• Finance:
  Invoicing,
  preparatory accounting tasks, and communication with the company's accountant.
• Meeting and event coordination
  : Logistical coordination of meetings, conferences, events and study trips.
• Personal assistant to CEO
  : Calendar and schedule management, travel arrangements, and more.

Qualifications:

• Education and experience
  : Bachelor's degree in a relevant field and/or several years of hands-on experience in a similar role.
• Digital skills:
  Confident using standard office software (Microsoft 365).
• Languages
  : French and English required. Additional languages, especially Scandinavian ones, are a strong asset.
• Experience in social media and basic website management:
  Experience in this area is a strong advantage.
• Driver's license
  : An asset.

What we offer:

Tingvoll is a public affairs consultancy working primarily with Norwegian companies and organisations. We are a young but experienced team, offering a
dynamic and international work environment
where learning and professional growth are at the heart of what we do. We are a value-driven company that places strong emphasis on
trust, flexibility, and a healthy work–life balance
.

Competitive salary
(Belgian contract). Salary package, including benefits, will be negotiated individually.

Process: 

Please send your
CV, short motivation letter (half page) and references
to by
14 November.

Potential candidates will be invited to an in-person interview taking place in Brussels.

Questions? Please contact CEO Elise Tingvoll