Temporary Administrative Officer

Machelen

Sales

Inchcape Belgium

About Inchcape Belux
Inchcape is the leading global automotive distributor operating in more than 40 markets. In Belgium and Luxembourg, we are the exclusive partner of Toyota, Lexus, and BYD. And through bravoauto, we offer 20 brands of quality used cars. To sustainably power better mobility today and in the future, together.

Introduction

Inchcape Belux is looking for a temporary administrative replacement in Machelen. For this short-term assignment, we are seeking a Temporary Administrative Officer who will play a key role in the vehicle delivery process. You will be responsible for accurate administrative follow-up and coordination, ensuring that customers receive their vehicles in an efficient and professional manner. Working closely with colleagues, you will manage the entire administrative flow.

Key Responsibilities

• Creating invoices after payment is received
• Requesting files from colleagues
• Sending vehicle documents to customers
• Arranging transport or pickup of purchased vehicles
• Entering documents and invoices into Smartsheet
• Responding to emails regarding invoicing, delivery, and payment
• Creating vehicles in the system
• Following up on payments and bank statements

What We're Looking For:

• Strong administrative skills (MS Office suite)
• Detail-oriented and comfortable working with numbers
• Able to work independently and take initiative
• Understanding of financial processes
• Fluent in Dutch and French; English is a strong asset (for German clients)
• Available from early November for 4 months (full-time or 4/5), with possibility of extension

Why join Inchcape Belux?

• Join a global organization with strong values that is transforming the automotive industry
• Competitive compensation package, including benefits such as meal vouchers and commuting reimbursement
• Work with renowned brands like Toyota, Lexus, and BYD
• Be part of a passionate, inclusive team with a collaborative and forward-thinking culture

Talent Acquisition Partner: Laurine Akwesi

Inchcape Belux is an equal opportunity employer. We encourage applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, nationality, or disability.

Have you seen a vacancy you like? Fill out the application form. We'll send you an acknowledgement email, and our dedicated Talent Acquisition Partner will review your application and provide feedback.

If we think there's a possible match, you'll have an initial contact with our Talent Acquisition partner by phone or video call. We'll get to know each other a bit better and see if there's a spark between us.

There is definitely a spark. Time to meet your potential future manager for a more in-depth interview. We'll discuss your skills, experience and drive. It's also your chance to ask everything you want to know about us.

Welcoming people to our community means a lot to us. That's why we often do additional checks. Like a personality test, a business case presentation, a reference check or a one-day job trial.

If we both feel you're a good fit, you'll get a formal job offer from us. If you accept, you get to sign, celebrate and discuss your start date.