Administrative Assistant

Job Opportunity - FR/EN Administrative Assistant (M/F/X)

Location: Brussels, European Quarter
Contract Type: Temporary (Interim, Full-time)
Duration: Until September 2026

Robert Half is currently seeking a highly organized and motivated FR/EN Administrative Assistant (M/F/X) for our client, an international not-for-profit association operating in the economic sector.

Join a dynamic and impactful organization where your skills will support meaningful projects and contribute to a positive team culture.

Key Responsibilities:

As the Administrative Assistant (m/v/x) , you will directly support the Unit Manager and team members by ensuring smooth administrative operations. Your tasks will include:

• Meeting Coordination: Organizing and supporting internal meetings, coordinating follow-ups, and handling logistical aspects of external stakeholder meetings.
• Document Preparation: Assisting with the creation of documents, presentations, and filing/archiving (physical and electronic records).
• Team Support: Managing internal procedural documents, updating contact lists, and providing general administrative assistance to the unit.
• Project Management: Supporting the Unit Manager with projects, email communications, and agenda scheduling.
• Website Content: Assisting with updates and maintenance of the organization's website.
• Governance Assistance: Helping with governance tasks, managing change requests, and collecting annual recertifications of authorized contacts.
• Invoice & Activity Management: Sending monthly invoice reminders, organizing unit teambuilding events, and contributing to company-wide activities.
• Collaboration & Backup: Providing backup for other assistant functions within the organization, ensuring smooth team coordination.

Qualifications & Requirements:

We're looking for an experienced professional with the following qualifications:

• Bachelor's or Master's degree with a minimum of 3 years of experience in administrative roles.
• Fluency in French and English (oral and written) is mandatory.
• Proven expertise in organizing and coordinating logistical aspects of meetings with external stakeholders.
• Strong organizational skills with a focus on stakeholder engagement, adaptability, and problem-solving.
• Excellent communication skills, with the ability to collaborate effectively across teams.
• Valid work permit for Belgium.

What the Company Offers:

This is your chance to work in a stimulating environment with an attractive employment package:

• Contract: A temporary, full-time interim contract until September 2026 (37.5 hours/week).
• Salary: Competitive gross salary based on your experience.
• Benefits:
• Meal vouchers
• Public transportation reimbursement
• Eco-cheques
• Home office allowance (for remote work)
• Two days of home working per week
• Location: Modern office conveniently situated in the European Quarter, easily accessible by public transport.
• Opportunity: Gain valuable experience in a leading international organization.

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