Executive Assistant

Are you a natural organizer who thrives on keeping things (and people) on track? Do you enjoy juggling multiple priorities while staying calm, precise, and supportive? Then this might just be your next career move.

We are looking for a skilled Executive Assistant / Project Coordinator to join a leading executive search firm in Brussels. You’ll work closely with one or more Consultants and become their trusted partner in managing assignments, client communications, and project follow-up. Think of yourself as the go-to person who connects all the dots—internally and externally.

What you’ll do:

• Keep search and consulting projects on track: schedule meetings, manage timelines, follow up with all stakeholders
• Prepare and format client-facing documents (project updates, proposals, job briefs)
• Communicate with clients and candidates on behalf of the Consultant
• Coordinate logistics and ensure a smooth experience for everyone involved
• Handle billing, expenses and data tracking with accuracy
• Support business development activities with planning, content creation and follow-up

Our client is a leading international consultancy specialized in executive search and leadership advisory. For over 50 years, they have helped organizations grow by identifying and assessing top executive talent. Their success is built on a strong service culture, deep expertise, and a collaborative team spirit that values long-term relationships with both clients and candidates.

Office location: Brussels center - Quartier Léopold

Who you are

• A proactive planner who sees what needs to happen next—and makes it happen
• Detail-oriented and calm under pressure
• A people-person who builds trust with clients, candidates, and colleagues alike
• Excellent level in English and Dutch
• Confident with MS Office tools (especially Outlook, PowerPoint and Excel)
• Ideally, you hold a university degree and have at least 5 years experience in a coordination or support role

What's on offer

• A dynamic, international environment where quality and collaboration matter
• A full-time, permanent contract
• A complete benefits package: lunch vouchers, insurance, bonus, phone and laptop
• Hybrid working (2 days home office after initial training period

Ready to bring structure, clarity, and a touch of calm to a fast-paced executive search team? Let’s talk.