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Office Coordinator (Zaventem)

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Office Coordinator (Zaventem)

Join Pharma Nord, a leading manufacturer and distributor of pharmaceutical-grade nutritional supplements. As a pioneer in dietary supplements and preventive medicine, Pharma Nord is committed to producing high-quality products backed by solid scientific research and strict pharmaceutical standards. With our headquarters and production facilities in Denmark, we coordinate with 25 subsidiaries across Europe, Asia, and North America, delivering our products to more than 45 countries. Our mission is to improve quality of life by offering products that are accessible, effective, and trustworthy. Our Belgian office consists of 25 employees working across sales, education, marketing, warehouse and administration. It's a multifaceted and growing environment with ambitious plans to expand our presence in the Belgian market. The office is led by our Country Manager, who reports directly to the HQ in Denmark. As our new Office Coordinator, you will play a key role in supporting the Country Manager and be a central figure in keeping the daily operations running smoothly and ensuring a great working atmosphere. Oversee office and warehouse coordination and assist with staff-related tasks such as on-boarding Monitor invoicing, bookkeeping, VAT, and financial reporting Ensure compliance with financial and company policies Coordinate with HQ and support ERP system integration To succeed in this role, you will need to be fluent in both Dutch and French, as these languages are essential for day-to-day communication and coordination. Proficiency in English is also required, as you will be in regular contact with our headquarters in Denmark. We're looking for someone with solid experience in office administration, along with a sound understanding of accounting principles. You should be comfortable handling tasks such as bookkeeping, sales and financial reporting to HQ, and help preparing for audits. A commercial mindset and the ability to contribute to informed business decisions will be considered a strong ass... Sales, Onboarding, Billing, Coordination, Storage, Company policies, Business, Audit, Accounting, Financial reporting, Asset, Headquarters, Coordination, System integration, Accounting

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