Administration & Event Officer

We're hiring!

Downtown Europe is looking for a new Administration & Event Officer to join our Brussels-based team (hybrid).

This is a dynamic role that sits at the crossroads of internal admin support and hands-on event delivery. You’ll work closely with our management and project teams to keep things running smoothly — from financial follow-up to registration coordination and on-site event logistics.

We work with European institutions, medical & scientific organisations, and international associations on meaningful, high-level events — and we do it well.

Who we’re looking for:

We’re looking for someone structured, reliable and hands-on to support both our internal operations and on-the-ground event delivery.

👉 3+ years of experience in admin, finance or event support

👉 Fluency in English & French

👉 Someone who’s structured, reliable, and enjoys making things work

👉 Comfortable with digital tools like Odoo, Excel, and Microsoft 365 (bonus if you know monday.com)

👉 A real team player who takes initiative and handles sensitive info with discretion

Your role

A hybrid between admin and event support:

• Handle invoices, payments, budgets (Odoo, Excel, VAT rules)
• Keep our internal systems sharp and organised
• Help manage registrations, suppliers, sponsors
• Travel occasionally for on-site support across Europe

You are

• Experienced (3+ years in admin, finance, or events)
• Fluent in English & French
• Digitally comfortable (Odoo, MS365; Monday.com is a plus)
• Discreet, sharp, team-minded — and thrive when things get busy

What we offer

✔ A collaborative and multilingual team

✔ Projects with purpose and impact

✔ Hybrid flexibility and a central Brussels office

✔ Opportunities to grow within the company

📧 Interested? Send your CV + a short motivation letter to jobs@downtowneurope.be

Please note: We only accept applications by email. Applications submitted via LinkedIn will not be considered. Only candidates whose profiles match the role will be contacted for an interview.

FULL JOB OFFER : bit.ly/44vepfA

MORE INFORMATION :

More info:

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Together, let’s build events that shape tomorrow.