Real Estate Coordinator Part-Time

🌟 We're Hiring: Part-Time Real Estate Coordinator (BeLux)

Location: Strombeek-Bever | Department: Real Estate | Reporting to: Germany Real Estate (Ingolstadt)

Are you an organized multitasker with an eye for detail and a passion for real estate operations? Join our dynamic Real Estate team and help shape the future of our BeLux portfolio!

🏗️ Your Mission

As a part-time Real Estate Coordinator, you will play a key role in supporting the smooth and efficient management of our property-related activities across Belgium and Luxembourg. You'll serve as the right hand of our Real Estate Lead and the go-to contact for internal and external stakeholders.

🛠️ What You'll Be Doing

• 📞 Be the First Point of Contact for Germany Real Estate on all real estate matters related to BeLux.
• 📋 Coordinate Approvals with SQ, BCs, and the Benelux Board.
• 📄 Liaise with Legal to manage Belux lease agreements and ensure compliance.
• ✉️ Manage Correspondence (inbound and outbound) efficiently and professionally.
• 🧾 Verify Invoices & Index Letters to ensure accuracy and timely processing.
• 🗂️ Maintain Real Estate Data including deadlines, sqm, penalties, and other critical metrics.
• 🖥️ Prepare Presentations to support Real Estate strategies and reporting.
• 🧠 Ensure Accurate Entry of Real Estate data in SAP and Unifier (SPC).
• 🏢 Organize and Prepare internal Property Meetings.
• 🖊️ Coordinate Signatures via Scrive, ensuring board approvals are processed on time.

💼 Who You Are

• You have a sharp administrative mind with prior experience in real estate, legal, or operations.
• You're comfortable using digital tools like SAP, Unifier, and e-signature platforms.
• You enjoy working in a support role and thrive on keeping processes smooth and structured.
• You communicate clearly (in English, Dutch and/or French is a plus!).
• You value precision and have excellent organizational skills.

⏰ What We Offer

• A flexible part-time schedule to fit your lifestyle.
• A stimulating international environment with meaningful responsibilities.
• The opportunity to contribute to key decisions in a dynamic industry.
• A supportive and people-first culture that values your growth.