HR Shared Services Consultant (Ghent/Brussels)

Bricsys ®, a part of Hexagon, is a global provider of the BricsCAD® brand of engineering design software since 2002. We are relentlessly committed to the success of our customers by offering cost-effective, mission-critical CAD software with industry-leading product support. We have offices all over the world, partners in more than 80 countries, and 1,200 registered application developers. A working environment that invites you to give the best of yourself and to learn every day!

Hexagon’s Asset Lifecycle Intelligence division (Hexagon) is seeking an HR Shared Services Consultant to be based in The Netherlands (Hoofddorp) or in Belgium (Brussels or Ghent).

Hexagon’s Asset Lifecycle Intelligence division (Hexagon) looking for a Dutch-speaking HR Advisor/Consultant to join the HR Shared Services team.

The successful candidate will initially focus on providing HR services and support for Belgium and the Netherlands, with a gradual expansion of responsibilities to cover the broader EMEA region.

Overview and Job Summary:

The HR Shared Services Consultant is an experienced HR professional responsible for providing advice and guidance to employees independently on various HR matters. This role focuses on enhancing process efficiency, optimizing HR services, and contributing to the development of HR operational strategies. Additionally, the consultant is expected to provide training support within the HR Shared Services team.

In this role, your work will be related to

Employee Lifecycle Process:

• Undertake the administration of the complete employee life cycle processes including onboarding, performance management process, absence and leave management, wellbeing support (including the activities related to the Occupational health and safety services), compensation administration and offboarding processes, across the EMIA region.

Employee Relations:

• Serve as the primary point of contact for employees, offering advice on HR-related matters and resolving inquiries or directing them to the appropriate HRBP or HR Manager as needed.
• Support the HRBP/HR Manager in managing employee relations issues and implementing management decisions on HR matters.
• Assist in distributing and maintaining HR policies and procedures, providing guidance to employees and managers to ensure proper understanding and implementation.
• Ensure employees and managers are proficient in using the HRIS system, which may involve conducting training sessions or offering individual support.

Record Management:

• Ensure all relevant HR records, including HRIS systems, are up to date, accurate and comply with applicable legislation.
• Manage HR-related documentation such as employment contracts, job changes, maternity/paternity requests, and absence records.
• Oversee the completion of pre-employment background checks, right-to-work checks, and work with the HRBP to address any discrepancies.
• Support audit and compliance requests by providing reports and required information.
• Assist inter-company transfers, work permit and visa processes in collaboration with third-party vendors.
• Administer HR benefits, liaise with external suppliers, and handle registration and updates as applicable (dependent on the country).
• Provide monthly payroll inputs and updates, respond to payroll queries, and collaborate with the payroll team.
• Responsible for complete pension administration process, including involvement in contract renewals for the Netherlands.

Reports and HR Analytics:

• Generate HR analytics reports to provide insights and recommendations to the HRBP, such as attrition analysis and absence tracking.
• Assist in preparing presentations for management to present HR data.

Generalist HR Support:

• Opportunity to participate and support global HR projects and change management initiatives.
• Provide administrative assistance to HRBPs in organizational change, mergers and acquisitions, and legal matters.

Is this you?

• Bachelor’s degree in human resources and/ or Business Administration.
• Strong experience in HR (Min 5 years), including HR Shared Services, with a track record of progressively increasing responsibilities.
• In-depth knowledge of HR principles, employment laws, social security regulations and industry best practices in Belgium and the Netherlands. Familiarity with employment laws and regulations of other EMEA countries is a strong asset.
• A native (or native-level) Dutch speaker with excellent level of English. Professional fluency in Arabic or Italian is a strong asset.
• Excellent accuracy and attention to detail.
• Outstanding communication and interpersonal abilities.
• Proficiency in HRIS systems, preferably SAP SuccessFactors and advanced data analysis capabilities.
• Strong problem-solving and critical-thinking skills.
• Excellent time management, planning and organizational skills and ability to work to tight deadlines.

The candidate we are looking for is curious to learn and contribute as a team player. Willing to support employees and managers and support the regional HRBP’s. Finds satisfaction in supporting others and is looking for a long and stable opportunity to work in. We offer a great learning environment, in which employees can contribute and grow. A skilled team of co-workers that will be there to learn from, to discuss with and having fun with.

Interested? We look forward to hearing from you!

Shortlisted candidates will be contacted within 2 weeks of application. All inquiries and applications will be treated with the utmost discretion.

NOTE TO RECRUITMENT AGENCIES: We do NOT accept unsolicited headhunter or agency resumes/CVS. Headhunters and recruitment agencies may NOT submit resumes/CVs through LinkedIn (or any other online platform) or directly to HR, managers and staff members.

About Hexagon

Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications.

Hexagon’s Asset Lifecycle Intelligence division helps clients design, construct, and operate more profitable, safe, and sustainable industrial facilities. We empower customers to unlock data, accelerate industrial project modernization and digital maturity, increase productivity, and move the sustainability needle.

Our technologies help produce actionable insights that enable better decision-making and intelligence across the asset lifecycle of industrial projects, leading to improvements in safety, quality, efficiency, and productivity, which contribute to Economic and Environmental Sustainability.

Hexagon (Nasdaq Stockholm: HEXA B) has approximately 25,000 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at hexagon.com and follow us @HexagonAB.

Why work for Hexagon?

At Hexagon, if you can see it, you can do it. Hexagon’s Asset Lifecyle Intelligence division puts their trust in you so that you can bring your ideas to life. We have emerged as one of the most engaged and enabled workplaces*. We are committed to creating an environment that is truly supportive by providing the resources you need to fully support your ambitions, no matter who you are or where you are in the world.

* In the recently concluded workplace effectiveness survey by Korn Ferry, a global HR advisory firm, Hexagon, Asset Lifecycle Intelligence division has emerged as one of the most Engaged and Enabled workplaces, when compared to similar organizations that Korn Ferry partners with.

Everyone is welcome

At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.