Administrative Assistant

BDO is the leading mid-tier professional services provider globally. In 2024, our core service lines (Audit & Assurance, Tax, Advisory, and Business Services & Outsourcing) generated annual revenues of over US$15 billion. With a worldwide community of over 119k professionals operating in 166 countries and territories, we’re dedicated to helping our clients navigate complex financial and strategic challenges, aligned to our core purpose ‘People helping people.’

Why join us?

A great place to work

Building a thriving global team is an essential pillar of our bold new vision Global solutions. Driven to be the best. - so it’s no surprise that our offices around the world are regularly recognised with awards and accolades. We’re a people-powered business, with a diverse, dynamic and inclusive international team who are committed to excellence, innovation, and integrity.

Make a difference

We believe that businesses have an economic imperative and an ethical responsibility to contribute towards a more sustainable and equitable world. In 2021, as part of the Net Zero Financial Service Providers Alliance, we pledged to reach net zero carbon emissions by 2050 or sooner. In addition, we’re #BDOproud to support thousands of colleagues around the globe who regularly participate in activities to ‘give back’ to the communities in which we operate.

Professional growth

Our collaborative, international environment fosters professional growth and development, to ensure that all our people thrive. We’re committed to transferring and sharing resources, knowledge, skills, and experience across our organisation, and our Global Mobility Programme provides the gateway to a whole world of opportunities.

Position: Administrative Assistant, Global Tax

Location: Zaventem, Belgium

The Administrative Assistant will provide overall administrative and management support for the Global Tax team.

Key accountabilities

Performance and progress in the following areas will be the priorities for this position:

• Providing administrative and management assistance for the Global Tax team, including calendar management and logistics support for Global Head of Tax and Global Tax Leadership group as well as any assigned Global Tax meetings.
• Providing administrative support for global processes in collaboration with various international teams. Responsibilities include amongst others consolidating quarterly reports, preparing annual consolidation of contact lists,
• Responsible for updating, reconciling and maintaining online directory, MS Outlook distribution lists, and MS Teams groups
• Assisting with the Tax content integration process for the local intranet, along with the maintenance of document libraries and other Tax-related data in SharePoint.
• Timely distribution of internal communications from Go Tax including publications and routine data to BDO firms.
• Provide operational and logistics support for various strategic projects and events of Global Tax.

Qualifications and Experience

You meet the following requirements:

• Have either a high school diploma or university degree, and experience in a management assistance and administrative role in an international working environment (minimum 2 years consecutively);
• Be able to work independently and in an international team, organised, attentive to detail and committed to delivering quality;
• Be eager to learn and understand different processes and not afraid to suggest how they can be improved;
• Have excellent command of English, both spoken and written – any international English language test (e.g. TOEFL, IELTS, TOEIC) result can be considered as an advantage; knowledge of other languages is an important asset;
• Be familiar with using Microsoft Office 365 suite or equivalent IT skills; training or skill certification is an advantage;
• Have experience with SharePoint Online, SharePoint lists and document libraries, or at least a clear understanding of other cloud-based collaboration platforms;
• Positive ‘can do’ attitude, easy-going, and good sense of humour

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About us

BDO is an international network of independent public accounting, tax and advisory firms ('the BDO network'), which performs professional services under the name of BDO (‘the BDO Member Firms’). BDO is the brand name for the BDO network and for each of the BDO Member Firms.

Service provision within the BDO network is coordinated by Brussels Worldwide Services BV (BWS), a limited liability company incorporated in Belgium with VAT/BTW number BE 0820.820.829, RPR Brussels. Each of BDO International Limited (the governing entity of the BDO network), BWS and BDO Member Firms is a separate legal entity and has no liability for another such entity's acts or omissions. Nothing in the arrangements or rules of the BDO network shall constitute or imply an agency relationship or a partnership between BDO International Limited, BWS and/or the member firms of the BDO network.

More information on BDO can be found on www.bdo.global.

Privacy Statement

By providing us your personal information during the application process, you consent to BWS processing your personal data for the purpose of treating your application, evaluating your candidacy, and contacting you about a position for which you have applied. We also may process your personal data to:

Evaluate you for any open positions throughout the BDO network.

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You also agree that we may share such data with any BDO Firms and service providers we use if this is relevant for this job application.

BWS does not collect “sensitive” personal information except where voluntarily provided by the candidate as part of the application.

To the extent you voluntarily provide sensitive personal information as part of your application, by doing so you consent to BWS’ use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in BWS’ databases.