Management Assistant (commercial departement)

Mission

As part of our Commercial department (approx. 40 people across US, EMEA, APAC and China), you provide high-level administrative and organizational support to the Head of Department and the team.

Acting as a key coordination point, you ensure smooth day-to-day operations and contribute to the overall efficiency of the department with a high degree of autonomy and initiative.

Challenges we trust you with

• Provide administrative and organizational support to the Head of Commercial and the wider team.
• Manage complex calendars across time zones, prioritize requests and ensure efficient time management.
• Organize meetings and business reviews: scheduling, logistics, preparation of materials, minutes and follow-up of action plans.
• Coordinate travel arrangements (flights, accommodation, documentation) and support logistics for events, congresses, trade shows and annual commercial kick-off.
• Act as a central point of contact for internal and external stakeholders; screen calls and emails and facilitate communication.
• Support onboarding of new team members and coordinate training invitations and logistics.
• Manage administrative and financial processes in SAP (PR/PO creation, purchase follow-up, invoice tracking) and ensure accurate document tracking (reports, KPIs, training plans).
• Organize customer and internal visits on site and ensure smooth logistics.
• Provide day-to-day operational support and anticipate needs to keep activities running efficiently.
• Continuously improve administrative processes and ways of working.

Our client is a globally recognized technology company, active in the development of innovative, high value-added solutions. Based in the Louvain-la-Neuve area, the company operates in a cutting-edge environment, with a tangible impact in high-demand and fast-growing sectors.

With a strong international presence, the company stands out for its scientific expertise, innovation-driven culture, and commitment to quality and precision. It offers a stimulating and collaborative work environment, where teams interact in a multicultural and international setting.

What we value

• Bachelor’s degree or equivalent experience.
• Minimum 5 years’ experience as a Management Assistant in an international environment.
• Fluent in English (C1); French is an asset.
• Advanced MS Office skills.
• Strong organizational, analytical and problem-solving skills.
• Proactive, autonomous, service-oriented and able to multitask and prioritize.
• Excellent communication and interpersonal skills with an international mindset.
• Flexible, resilient to pressure and comfortable in a fast-changing environment.

Vous êtes parfait, peu importe qui vous êtes et d'où vous venez. Chez Unique, diversité et inclusion sont des valeurs que nous privilégions. Ici, vous pouvez excellez dans votre individualité.  

Offer: 

Joining this organization means becoming part of a company that values skill development, autonomy, and continuous improvement, while contributing to meaningful and innovative projects.

Our client offers a temporary assignment with a strong opportunity for a permanent contract.

In addition to a competitive monthly gross salary, aligned with your experience and skills, you will benefit from an attractive package including

• a 40-hour working week (38-hour contract) with 12 additional compensatory leave days, as well as flexible working arrangements (full-time or minimum 80%).
• meal vouchers (€8, increasing to €10 from 2027) 
• the possibility of a fully electric company car and energy card. 
• group insurance and hospitalization coverage
• a bonus equivalent to 2% of your annual gross salary.
•  the possibility to work 2 to 3 days per week from home, including a €50 net monthly allowance.