Administrative Assistant to the QA Department

Do you want to contribute to a safe European market while gaining an authentic international experience as a consultant?

Obelis is currently looking for an Administrative Assistant to the QA Department!

Your role and key responsibilities will be:

1. Provide administrative support to the QA Department and contribute to the smooth organization of daily departmental activities.
2. Support document management and document control activities by preparing, formatting, reviewing, filing, and updating quality-related documents in line with internal procedures.
3. Assist in maintaining accurate QA documentation and records, ensuring that templates, registers, trackers, and controlled documents are properly organized and up to date.
4. Coordinate meetings and administrative follow-up for the QA Department, including scheduling meetings, preparing supporting materials, drafting minutes where needed, and tracking action points.
5. Follow up on requests related to QA documentation and processes, identify missing information, and ensure timely completion of administrative actions.
6. Support internal communication and coordination with relevant departments to facilitate the collection of information and the completion of QA-related administrative tasks.
7. Assist with the preparation of reports, presentations, and summaries related to QA activities, audits, training sessions, or internal projects.
8. Provide administrative support for audits, training sessions, and quality initiatives, including logistical coordination, document preparation, and follow-up.
9. Help monitor deadlines and status updates for departmental actions, recurring reviews, and documentation updates.
10. Contribute to continuous improvement within the QA Department by supporting administrative and organizational initiatives that enhance efficiency and compliance.
11. Participate in Obelis events.

Requirements

• Applicants must hold EU work permit.
• Bachelor/Master degree preferably in Business Administration/Management/Communications or similar (or equivalent experience).
• Previous professional experience in an administrative role is an advantage.
• Well organized, accurate, and able to manage multiple tasks simultaneously.
• Familiarity with documents, templates, trackers, and administrative systems
• Ability to communicate professionally with different stakeholders across the organization.
• Ability to work accurately, handle information confidentially, and follow instructions.
• Fluency in English (written & oral). Knowledge of any other languages is a plus.

Benefits & Conditions

• Location: Brussels
• Full-time paid internship: 6+6 months (with possibility to develop your career at Obelis after the internship)
• 18 days off - to be granted after start-up period: 3 months
• 15 teleworking days from abroad - to be granted after start-up period: 3 months
• Birthday day off
• Flexitime
• Meal vouchers
• Public transport ticket included

Company Profile: Obelis s.a is a quality driven, service-oriented company, with over 30 years of experience in EU Regulations. Providing consultancies on medical devices, cosmetics and other consumer goods - we believe in making manufacturers better through compliance and making safe products available on the market.

Our Vision: “We create compliance for safer markets.”

Our Mission: “To be the consultant of choice, by shaping the compliance industry and providing the most effective compliance process.”