Legal Secretary/Reception (Brussels)

Legal Secretary/Reception (Brussels):

One of the world’s leading New York law firms is seeking a polished and proactive Legal Secretary/Reception to deliver high-level support to a leading Partner and Associates across a variety of client and administrative matters.

• Competitive Salary
• Hybrid working
• Fluency in English and French
• Stunning City office

Legal Secretary/Reception (Brussels) Key Responsibilities:

• Providing general support to the Brussels office
• Client liaison
• Acting as gatekeeper for lawyers with Inbox/Diary management as required
• Document photocopying, scanning, printing
• Amending, converting and formatting documents; processing mark-ups
• Maintaining archives and storage of information in iManage
• Assisting with lawyer time recording
• Booking attorneys travel, domestic and international
• Ordering couriers and taxis
• Supporting with submission of invoices and expenses in Chrome River
• Liaising with secretaries in London and US offices
• Assisting with the opening of new matters, conflict checks and liaising with the client engagement team
• Daily running of the reception function

Legal Secretary/Reception (Brussels) Skills and Experience:

• Experience working in a legal firm is essential
• Strong organisational skills
• Professional and courteous manner, building and maintaining effective working relationships
• Excellent communication skills with lawyers, clients and other business services staff in multiple time zones (Asia, Europe, Americas)

Knowledge of MS Word, Excel, PowerPoint, Outlook; iManage is essential