Documentalist (Audiovisual content)

🎥 Documentalist – Audiovisual Content

📍 Brussels (Hybrid) | 🤝 Contract | 🏛️ European institutional environment

WESTPOLE is looking for a Documentalist – Audiovisual Content to support a European institutional audiovisual service.

In this role, you will be responsible for the acquisition, documentation, and legal validation of audiovisual content (photo, video, podcast), ensuring long‑term integrity, compliance, and accessibility of the EU audiovisual archive.

🔍 Key Responsibilities

Audiovisual Material Management (Core Responsibility)

• Oversee the acquisition, analysis, and organisation of audiovisual assets (photo, video, audio)
• Work with the Media Asset Management (MAM) system Beluga
• Create, validate, and maintain high‑quality metadata (descriptions, credits, technical details)
• Perform quality checks before final archiving

Legal & Compliance Support

• Verify the completeness of copyright and licensing documentation (EU‑owned content, CC BY 4.0, approval and release forms)
• Identify potential compliance issues (missing rights, incorrect licences)
• Escalate complex cases to IPR experts for resolution

Operational & User Support

• Support colleagues across DGs and JRC with technical requirements (formats, resolutions, delivery standards)
• Prioritise and fulfil urgent requests related to publications, events, and social media
• Contribute to smooth daily operations and business continuity

💡 What We’re Looking For

• Reliable and autonomous professional with strong organisational skills
• Detail‑oriented mindset with a focus on quality, accuracy, and compliance
• Able to manage repetitive documentation tasks while addressing complex cases when needed
• Comfortable collaborating with both technical and non‑technical stakeholders
• Resilient under high workload and adaptable in a multicultural institutional environment

🔧 Required Skills & Experience

Mandatory

• Experience in audiovisual documentation, archiving, or media asset management
• Ability to verify legal documentation (rights releases, approval forms)
• Basic understanding of copyright and licensing principles (e.g. CC BY 4.0)

Technical & Functional Skills

• Experience with Media Asset Management (MAM) tools (ideally Beluga)
• Strong attention to detail for metadata, indexing, and quality control
• Familiarity with audiovisual formats
• (high‑resolution photography, MP4 video, podcast/audio files)
• Ability to handle large volumes while maintaining accuracy

🎓 Education & Profile

• University degree or equivalent experience in:
• Archiving / Information Management
• Media, Audiovisual, or Cultural Heritage
• Data / Content Management
• Prior experience in EU institutions or similar public or institutional environments is a strong asset

Languages

• English: B2 minimum (required)
• French: asset