Business Analyst

Job description

The Business Analyst (BA) shall provide end-to-end business analysis, portfolio management support, budgeting assistance, forecasting, and reporting services to enable data-driven decision-making within the Directorate of CIS Support Units (DCSU).

The role is delivery-based and outcome-oriented , requiring the production of structured analytical outputs, dashboards, reports, and governance documentation.

Portfolio Management Duties

The Contractor shall:

• Maintain and operate a centralized portfolio register of all active initiatives, including financial, schedule, risk, and dependency data.
• Ensure data completeness, accuracy, and monthly reconciliation with financial systems.
• Develop and maintain an executive portfolio dashboard providing KPIs such as:
• Budget utilization
• Schedule variance
• Risk exposure
• Prioritization indicators
• Prepare portfolio governance review packs for senior leadership, including:
• Portfolio status summaries
• Risk and dependency analysis
• Financial position and forecasts
• Prioritization recommendations
• Support portfolio governance boards through structured reporting inputs.

Annual Budgeting Duties

The Contractor shall:

• Develop and maintain budget planning frameworks, templates, and timelines aligned with financial governance requirements.
• Support consolidation of annual departmental budgets , ensuring:
• Full submission compliance
• Consistency with strategic objectives
• Variance reconciliation and assumption documentation
• Produce budget analysis reports , including:
• Multi-year trend analysis (minimum 3 years)
• Cost driver analysis
• Scenario modelling (best / base / worst case)
• Strategic recommendations

Forecasting & Financial Reporting Duties

• Maintain a rolling forecast model , updated monthly, integrating actuals and assumptions.
• Perform monthly variance analysis , including:
• Identification of deviations (cost, scope, timing, volume)
• Root cause analysis
• Corrective action recommendations
• Ensure production of audit-ready financial documentation , including:
• Methodologies
• Business rules
• Change logs
• Assumption tracking

Reporting, Analysis & Business Intelligence Duties

• Gather, document, and validate business requirements for reporting and analysis.
• Translate business needs into dashboards, reports, and analytical outputs .
• Develop and maintain performance reporting tools , including visualization dashboards.
• Identify key performance indicators (KPIs) and improve data visibility and usability .
• Perform data validation and reconciliation across multiple systems.
• Support continuous improvement of reporting structures and analytical processes.

Stakeholder Engagement & Governance Duties

• Conduct and support stakeholder workshops to capture and refine requirements.
• Maintain requirements traceability matrices .
• Document workshop outputs, decisions, and action logs.
• Support implementation of a data governance framework , including:
• Data ownership and stewardship model
• Data quality standards and validation rules
• Ensure compliance with defined data quality thresholds

DELIVERABLE RESPONSIBILITIES

• Portfolio Register & Dashboards
• Portfolio Governance Reports
• Budget Planning Frameworks
• Consolidated Budget Submissions
• Budget Analysis Reports
• Rolling Forecast Models
• Variance Analysis Reports
• Audit-Ready Documentation Repositories
• Requirements Documentation & Traceability Matrices
• Data Governance Frameworks

All deliverables shall be accurate, version-controlled, and audit-compliant .

Certifications

• Mandatory:
• Project Management certification (PRINCE2 or PMP or equivalent)

Technical Skills

The Contractor shall demonstrate proficiency in:

• Project Portfolio Management tools (e.g., ServiceNow, EBA)
• Financial systems (e.g., SAP, Oracle)
• Data visualization tools (Power BI, Tableau)
• Collaboration platforms (SharePoint, Skype, Polycom)
• Advanced Excel and reporting tools (Excel, Smartsheet, or equivalent)

Level : Senior

Delivery mode: Onsite (Mons, Belgium)

only NATO Countries Citizens can apply and holding already a valid NATO Security Clearance