Technical Administrative Assistant (CDI/Freelance)

Role Overview

Join a major player in the energy sector and contribute to projects supporting the energy transition and the development of a sustainable, reliable, and innovative infrastructure environment.

You will collaborate with multidisciplinary teams and technical experts to support operational activities, communication initiatives, and documentation processes within a highly technical environment.

Main Responsibilities

• Organize and coordinate large-scale technical communication sessions and workshops: Preparing agendas, Collecting presentations, Sending invitations, Booking meeting rooms, Coordinating catering and Teams environments, Preparing newsletters and communication materials, Moderating communication sessions in French
• Support and coordinate experience feedback (REX) sessions in both French and Dutch.
• Act as Business Owner for several document management tools and support teams with: Document management, Archiving, Publication processes, SharePoint migration activities, Confluence publication management
• Organize and manage the Technical Certification process: Planning certification tests, Coordinating with technical experts, Following up certifications and renewals
• Monitor and manage ticketing activities within Jira: Creating tickets, Following up action items, Supporting experts in issue tracking and improvements
• Coordinate written communications such as Quality Alerts: Ensuring formatting consistency, Managing translations, Publishing communications
• Act as point of contact with central Quality teams regarding: Certification, Ticketing systems, Quality communications
• Maintain and publish team dashboards using data from various channels.

Profile

• Bachelor’s degree in Organization & Management or equivalent through experience
• Administrative Assistant training/certification is considered a plus
• Bilingual Dutch/French with a good knowledge of English
• Strong organizational and planning skills
• Excellent communication skills with the ability to address larger audiences
• Team-oriented and customer-focused mindset
• Comfortable working with various departments and stakeholders
• Good knowledge of: Microsoft Word, Excel, Teams, SharePoint
• Knowledge of Jira and Confluence is a plus
• Affinity with AI tools such as Copilot is considered an advantage