Senior Subcontract Administrator

Senior Subcontracts Administrator – Antwerp, Belgium

Job Title: Senior Subcontracts Administrator

Location: Antwerp, Belgium

Duration: 12+ months

Start Date: ASAP

Tasks & Responsibilities:

• Manage the full lifecycle of subcontracting contracts, from award through to final closure, including economic and administrative close-out, closure reports covering direct and indirect costs, and all related correspondence (letters, minutes of meetings, instructions).

• Organize and facilitate kick-off meetings with each subcontractor to align on work methodology, certification processes, payment procedures, and information flow, ensuring all developed procedures (FEWOs, settlements, on-site certifications) are clearly understood and followed.

• Verify that subcontractors provide the required guarantees and insurance in accordance with the General Terms and Conditions of Contract (GTCC).

• Monitor subcontractor performance and enforce penalties where applicable under the GTCC.

• Manage the approval of new prices in line with the procedural template and participate in claim negotiations and contract finalization discussions.

• Prepare Recommendations for Award (PdA) for field offers attributable to direct costs and oversee the monitoring and archiving of all issued and approved PdAs.

• Identify and manage scope changes — both additional work not initially outsourced and reductions to existing contracts — including issuing requests, negotiating terms, and establishing final orders.

• Prepare monthly end-of-month (EOM) reports and manage claims and settlements for subcontractors.

• Contribute to the collection and documentation of lessons learned across all subcontracting activities, maintaining a structured record to inform and improve future projects.