Technical Administrative Officer

Technical Administrative Officer

Duration: 1 year

Workload: Full time hours

Setup: Freelance (Daily rate / Limited Company / Umbrella / Sole Trader)

Location: Brussels (2 days onsite, 3 days remote)

We are looking for a Technical Administrative Officer to support a highly technical integration team within large-scale energy infrastructure projects.

Key Responsibilities:

• Organise and coordinate bi-annual technical communication sessions (agendas, presentations, invites, rooms, Teams environments, newsletters).
• Support multilingual technical and REX (lessons learned) sessions with stakeholders across engineering and project teams.
• Act as Business Owner at team level for document management tools, translating business needs into structured digital processes.
• Manage document archiving and publication using SharePoint and Confluence.
• Coordinate technical certification processes, including planning, testing logistics, and certification follow-up.
• Support experts via Jira ticketing, including ticket creation, tracking, and reporting.
• Coordinate written communications such as Quality Alerts, ensuring consistency, structure, and translations.
• Maintain and publish team dashboards using inputs from multiple data sources.

Must-Have Skills:

• Strong experience in administrative or coordination roles within technical or engineering environments.
• Fluency in Dutch and French with working knowledge of English.
• Proven experience with Microsoft 365 tools (Word, Excel, Teams, SharePoint).
• Excellent organisational, planning, and stakeholder communication skills.

Nice-to-Have:

• Experience with Jira and Confluence.
• Affinity with digital transformation or AI tools such as Copilot.
• Background in energy, utilities, or large infrastructure projects.