Material Coordinator - Aircraft Cabin Retrofit Program

Job Title: Material Coordinator (Part-Time/Full-time Contractor) – Aircraft Cabin Retrofit Program

Contract Type:

Part-Time Contractor (3 days per week until 31st of DEC 2026) / Full-Time Contractor (as from 1st of JAN 2027 - 1st of JUN 2028)

Location:

BRU during planning and preparation phase

On-site support at MRO required during implementation phase (as from Q2/Q3 2027)

Role Overview:

The Material Coordinator (Part-Time Contractor) will support an aircraft cabin retrofit program by managing material ordering, logistics coordination, supplier follow-up, and customs clearance activities. During the first year, this role will be part-time and focused on planning, ordering, and early logistics activities to support program ramp-up.

As the program enters the implementation phase, the contractor will be required to provide on-site support at the designated MRO facility starting in Q3 2027 to ensure effective coordination of materials during aircraft modification activities.

Key Responsibilities:

• Create and manage purchase orders for aircraft cabin retrofit materials, components, and consumables
• Coordinate domestic and international shipments in line with program and aircraft schedules
• Follow up with suppliers on lead times, delivery commitments, and readiness
• Coordinate customs clearance activities, including preparation and verification of import/export documentation
• Liaise with freight forwarders, customs brokers, and suppliers to ensure timely material release
• Monitor inventory levels and maintain accurate material records in ERP system (AMOS)
• Track material status and communicate availability, risks, and constraints to the program and production teams
• Maintain accurate material records in ERP (AMOS)
• Support kitting and staging activities for aircraft modification work packages
• Proactively identify and mitigate material or logistics risks that may impact aircraft downtime
• Follow up of the goods receiving by the MRO

Required Qualifications & Experience:

• Diploma or degree in Logistics, Supply Chain, Engineering, or related field, or equivalent experience
• 3-5 years of experience in material coordination, logistics, or supply chain within aerospace or aviation
• Experience supporting aircraft modification, retrofit, or MRO programs
• Proven experience with international shipping and customs clearance
• Familiarity with aviation material traceability and certification requirements
• Proficiency in ERP systems (AMOS) and Microsoft Office

Key Skills & Competencies:

• Strong organizational and coordination skills
• Proactive, detail-oriented, and solution-focused mindset
• Ability to work independently and collaboratively within a multi-disciplinary program team

Travel & On-Site Requirements:

• Hybrid support during planning and preparation phases
• On-site presence at the MRO facility required during implementation starting Q2/Q3 2027 - Asian region
• Travel frequency and duration to be aligned with aircraft input schedules and program milestones
• Flexibility required to support critical material deliveries, AOG situations, or customs clearance activities during on-site phases