Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

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Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant to support our Business Growth Innovation & Advocacy Global Development team located in Beerse, Belgium

Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

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The Senior Administrative Assistant will be responsible for providing administrative support to the functions within the Global Development organization and supporting and/or leading business support projects.

Responsibilities:

• Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use

• Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities

• Collect and consolidate management data/reports for the business, to track performance against goals and corporate strategy.

• Organize confidential files, manage relevant data, and maintain accurate records.

• Coordinate all travel arrangements as needed and process expense reports on time.

• Plan and coordinate global department meetings, celebrations, and outside meetings.

• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.

• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.

• Exercise independent discretion and judgment to solve complex problems regarding project, department, or division-related work.

• Coordinates activities related to hiring and onboarding of staff

• Coordinates contracts, agreements, and purchase orders

• Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Requirements:

• A minimum of a High School diploma is required. Associate degree is preferred.

• A minimum of 4 years of administrative experience is required.

• Experience providing administrative support to managers with global responsibility is preferred

• Experience leading business support projects is required.

• General systems proficiency and systems learning agility is required

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.

• Experience managing multiple complex calendars via Outlook is required.

• Experience scheduling meetings and coordinating off-site meetings required.

• Experience coordinating domestic and international travel is required.

• Experience handling sensitive and confidential information and documents is required.

• Experience with Ariba, Aravo, or a related accounts payable system is preferred

• Experience with Concur or a related travel and expense reporting system is preferred

• Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. Workday, etc.) preferred.

• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.

• Must have excellent verbal and written communication and interpersonal skills.

• Must have a strong sense of urgency, while maintaining a high degree of professionalism.

• Must have strong organizational skills along with excellent judgment and reasoning abilities.

• Must be a strong team player with the ability to coordinate with other administrative staff.

• The ability to work and partner with all levels from Senior Management down through the organization is required.

• The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.