Executive Assistant

An international company with its European Office on the west side of Brussels is seeking an experienced Executive Assistant to support members of the Executive Team. The role partners closely with a small community of Executive Assistants. Success in this environment calls for sound judgement, a discreet and service-minded approach, and the ability to orchestrate complex priorities across countries.

Key responsibilities

• Executive support: Provide high-level administrative support to senior leaders: complex calendar management, meeting planning, document handling and signature flows, presentation support, expense reporting, and end-to-end travel arrangements.
• Meeting & event organisation: Plan and support meetings across Europe, including itineraries, hotel bookings, agendas, circulation of materials, and liaison with local contacts.
• Project & team enablement: Collaborate with cross-functional teams and facilitate interactions with all stakeholders involved.
• Process excellence: Create and maintain clear process descriptions, charts, and checklists; proactively spot opportunities to streamline ways of working.
• Minutes & follow-up: Attend meetings, capture accurate minutes, and drive follow-up on action points.
• Office coordination: Serve as a point of contact for office-related matters at the European HQ, ensuring smooth daily operations together with fellow EAs.

What you bring

• 8+ years’ proven experience as an Executive Assistant or similar supporting senior leadership in an international setting.
• Fluent English (written and spoken); French and/or Dutch are considered assets.
• Advanced proficiency in a Windows/Office 365 environment (Outlook, Teams, SharePoint, Word, Excel, PowerPoint).
• Outstanding organisation and time-management skills; meticulous attention to detail; able to handle urgencies and shifting priorities.
• Discretion with sensitive information; clear, professional communication and strong interpersonal skills.
• Proactive, improvement-oriented mindset; comfort working independently and as part of a team; flexible and open to change.

What's on offer?

• A responsible, visible role supporting senior decision-makers at European level.
• A collaborative culture that values initiative, continuous learning and process optimisation.
• Opportunities to develop through on-the-job learning and tailored coaching.
• A competitive remuneration package in line with experience and market practice, including insurances package, bonus, net allowance, meal- and ecovouchers, mobile phone.
• Hybrid role: 2 days working from home after the initial training period
• Permanent, full-time contract with flexible working hours, 26 holidays.