Events Officer

Position Summary

Euroheat & Power, the international association for district energy, is looking for a motivated and enthusiastic Events Officer to join our team in Brussels for a period of 6 months. The successful candidate will work under the supervision of the Events & Membership Director, actively participating in projects that promote sustainable energy solutions across Europe.

Key tasks and responsibilities include

• Support the planning, organisation and logistics of the EHP Congress, Euroheat & Power's flagship annual business event (including venues management, catering, audiovisual arrangements, participant registration, procurement of event materials, etc.).
• Contribute to the preparation and coordination of promotional and marketing materials.
• Handle event and member enquiries, ensuring timely and accurate communication.
• Support the event registration process, including database management and on-site coordination.
• Provide general administrative assistance to the events and communications teams as needed.

Skills

• Excellent English communication skills (written and oral); proficiency in additional EU languages is a plus.
• Highly dynamic, proactive, and solution-oriented, with strong organisational and multitasking abilities.
• Strong teamwork and interpersonal skills, with a genuine passion for event management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Canva.
• Familiarity with WordPress, Adobe InDesign, and Photoshop is a plus.
• Excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.

Requirements

• Proven experience in event planning, coordination or logistics (experience in European associations is an asset).
• Bachelor's degree in business, marketing, communications, events, or a related field.
• Strong interest in working in the energy sector or European associations.
• Willingness to travel occasionally for on-site events, including overnight stays.
• Must be eligible to work in Belgium.

What we offer

• Fix-term contract for 6-months within a dynamic and supportive organisation (which may be extended or converted to an open-ended contract).
• Attractive salary package, meal vouchers (average 138 EUR/month), eco vouchers, transportation allowance, DKV insurance, eligibility for the CCT 90 bonus scheme.
• A collaborative and inclusive environment where your ideas and contributions are valued.
• Excellent team spirit.
• Exposure to a wide range of engaging tasks and projects, with opportunities for learning and professional development.
• Hands-on experience in event management through participation in events in Brussels and abroad.
• Good work-life balance through flexible and hybrid work arrangements.

How to apply?

Please send your CV (maximum 2 pages) and motivation letter (1 page) to

Your motivation letter should show how your background and interests match the proposed role, explain your motivation to join Euroheat & Power, and include your availability to start. Please quote "
Events Officer application - [your name]
" in the subject line of your application.

We encourage candidates to apply as early as possible, as interviews will be scheduled on a rolling basis, with priority given to early applicants.

Please note that only shortlisted candidates will be contacted for an interview. We thank you in advance for your understanding.